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Unfall-Hilfe

Johanniter

This is a Full-time position in Kampala posted May 19, 2022.

Johanniter Jobs in Kampala Unfall-Hilfe Carreer opportunities in Kampala vacancies in Johanniter at Kampala All Jobs in Kampala May 2022

# Job Description

The national Logistics and Procurement Officer will be responsible for the
logistics management of Johanniter’s program in Uganda.

Overall job purpose
Based in Kampala with frequent work in the field about 60 – 70% of the time,
the Logistics and Procurement Officer will be accountable for all logistics
matters related to the Johanniter programs in Uganda.

Reporting lines
Reporting to: Finance Manager UGA first line
Head of Mission UGA second line
Supervising: n/a
Receives technical advice from: Logistics Department GSU, Logistics & IT
Department HQ
Gives technical advice to: National Partners
Standing in for: n/a
Replaced by: n/a

Tasks
Strategy and Vision:
• Actively supports the values of Johanniter and shapes work accordingly
• Contributes to the development and implementation of the global strategy of
Johanniter International Assistance
Logistics:
• Cross-checks/controls logistics and supply demands and ensures documents are
compliant with Johanniter’s procurement procedures, government obligatory
regulations and donor guidelines. Ensures all supporting documents are
available.
• Ensures compliance with Johanniter’s procurement procedures, government
obligatory regulations and donor guidelines. Ensures all supporting documents
are available.
Provides support to partner organizations in the implementation of project-
related procurement processes, follows the relevant Johanniter and donor
guidelines, and trains the partner organizations’ logistics staff in this area
• Procurement: management of procurement processes and adherence to Johanniter
and donor rules and regulations; management of emergency stocks; inspection of
quality of received goods; provision of list/database of pre-approved
suppliers
• Shipping Supply Chain: organizes exemption letters, ensures tracking of
procurement and postdelivery inspection; provides waybills, ensures sending of
items to / receiving from field
Storage/Warehousing: checks quality and reinforces stock management systems,
procedures & routines controls and reporting on diesel consumption for
generators, vehicles, motorbikes; stock management of drugs and other
supplies.
• Fleet management/transport: management of vehicle use and servicing;
provides incident/accident
• reports, assess vehicle documents & roadworthiness of cars; train drivers
if applicable
• Maintenance: maintains vehicle, generator and residences / field offices if
applicable
Equipment: monitors and regularly inspects asset/inventory register; ensures
asset repair; trains staff on use of assets/equipment
• Communication: monitors internet provision; explores needs and costs of
security communication; IT
• Manages team accommodation during field trips
Procurement:
• Manages procurement processes and adheres to Johanniter and donor rules and
regulations
• Monitors procurement plans and procurement incl. checking quotations and
monitors the promptness of procurement
• Creates, launches, assesses and awards tenders in a fair and open manner
adhering to Johanniter and donor rules and regulations
• Supports budget planning of programs and logistics requirements
• Oversees the list/database of pre-approved suppliers
• Inspects quality of received goods
• Provides waybills and confirmation from fields, including goods receipt
Contracts/Procedures/Filing/Reporting
• Maintains all contracts and ensures that they are up to date
• Maintains all country documentation and ensures that all documentation is
current
Designs, rolls out, implements and monitors logistics procedures, SOPs and
guidelines, improves and maintains filing systems, user manuals and record
keeping
• Weekly RfP tracker, waybills, etc.; monthly assets, stocks, etc.,
quarterly, annually reporting
Other:
• Assists the Head of Mission in security management
• Represents Johanniter in relevant forums and networks
• Regularly coordinates all above mentioned aspects with the Head of Mission
and the Programme Manager
• Assists the country office team in translating guidelines and templates

Person Specification
Profession/Qualification:
• Relevant Bachelor’s Degree from a recognized university preferably in
Logistics/Procurement
Experience:
• minimum of 3 years Logistics/Procurement experience in the field of
humanitarian aid / development cooperation
• Experience in working with institutional donors
• Ability to write reports and Standard Operating Procedures
• Work experience with NGOs would be an asset
• Experience with capacity building of junior staff/partners

Skills:
• Logistics & Procurement Management
• Knowledge of information technology desirable
• Excellent reporting and computer skills
• Fluency in English with excellent verbal and written communication skills;
• Cultural sensitivity and team competence
• Sense of delegation and commitment to local capacity building

Apply Online Now




Email:: [email protected]

Johanniter is an equal opportunity employer that values diversity. Suitable
candidates with disabilities are encouraged to apply. We require background
checks incl. criminal record and reference checks to protect the vulnerable
and prevent abuse.

Applications for this position including a cover letter, CV, reference
contacts of three former supervisors as well as job certificates if available
should be sent to **[email protected]** until 31st May 2022.
Please indicate “HR/Admin Officer Uganda” in the subject line of your e-mail
and the application mention your earliest date of availability. Only complete
applications will be considered. Only short-listed candidates will be
notified. Interviews are expected to take place the week of the 6th June 2022.
The candidates will be invited by mail at short notice.

Johanniter Jobs in Kampala Unfall-Hilfe Carreer opportunities in Kampala vacancies in Johanniter at Kampala All Jobs in Kampala May 2022

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