Unfall-Hilfe e.V.

Johanniter Jobs in Kampala Unfall-Hilfe e.V. Carreer opportunities in Kampala vacancies in Johanniter at Kampala All Jobs in Kampala January 2022

# Job Description

Johanniter-Unfall-Hilfe e.V. www.thejohanniter.org is a German Christian
non-governmental organization and has been active in Uganda since 2017
supporting local partners in various fields such as health care, disaster risk
reduction, nutrition, food security and livelihoods. In July 2017 Johanniter
opened an office in Kampala in order to enhance its Uganda programme and
strengthen the cooperation with its local partners. Currently, together with
our Ugandan partner organisations, Johanniter is implementing several projects
throughout the country, mainly covering: Nutrition Health WASH and livelihoods
/food security sectors

Job Responsibilities and Accountabilities
Overall job purpose
To manage and record the Transactions into the SUN upload template and
ensure payments to all suppliers based on the invoices generated from
Logistics and administrative Offices; Process all the Payment Vouchers
ensuring all necessary supporting Documentations are available, appropriately
signed by various authorities

Reporting lines
Reporting to: Finance Manager UGA
Supervising: N/A
Receives technical advice from: Finance Manager UGA, Finance Department HQ
Gives technical advice to: Partners
Standing in for: n/a
Replaced by: Finance Manager UGA

Tasks:
Strategy and Vision
• actively supports the values of Johanniter and shapes programme work
according to these values
• together with the Head of Mission and Finance Manager, ensures the
development and implementation of the Johanniter International Assistance
strategy in her/his area of responsibility
• contributes to the development and implementation of the global strategy of
Johanniter International Assistance

Administrative Duties
• Participate in budget development, budget monitoring and review meetings.
• Ensure that expenditures are properly recorded in SUN upload template.
• Perform bi weekly cash count on Friday and report any discrepancy to Finance
Manager for further action. File all cash counts report in separate file for
audit purpose.
• Ensure accuracy and completeness of the cashbooks and ensure proper filling
of all financial documents.
• Extract Budget Monitoring Reports from SUN System on 12th of each month,
organize monthly BVA’s review meetings with Program staff and Partners.
Discuss over/underspending issues and share report feedback to country office.
• Process volunteer payment to country office for approval. Monitor volunteer
payment and ensure that all volunteers are paid on timely basis.
• Monitor finance activities trainings at field, construction work etc. and
ensure that payment is released to the right person and in transparent manner

Processing and payment to suppliers/vendors
• Receive payment requests from Logistics department and prepare the
voucher of payments and submit them for authorization and approval ensuring
that all documentation is properly signed and dated correctly.
• Ensure that all Receipts are stamped using the Johanniter Approval/ Paid
stamp and that all invoices and or receipts are signed by the suppliers.
• Pay market visit on random basis to cross check prices of different items to
ensure that prices offered to Johanniter are matching the market prices.
• Ensure the invoices are arranged in a chronological order and file them
accordingly in the various files for each cashbook.

Cashbook Management
• Maintain the Cashbook in specified SUN upload template, ensuring that all
transactions are properly recorded.
• Ensure booking text descriptions, L-codes project code L1, JUH budget lines
L2, donor budget lines L3, source of funds L4, Country L5, partner L6, person
L7 and Fibu code are rightly allocated.
• Upload cash reports on SUN system for country office review and posting.

Support to ensure the accountancy in terms of quality, reliability and
transparency
• Ensure the management of cash boxes following up advances and
maintaining the advances register, physical inventories, expenditure
conciliations, etc.
• Ensure monthly cash forecast of the projects in coordination with the
partners and submit to country finance department for approval and timely
disbursement.
• Check purchasing procedures are followed RFPs, PA, and Payment Vouchers are
systematically signed by authorized persons.
• Check that expenditures are validated by the management taking into
consideration all the Validation Thresholds of Johanniter for Programme
Manager, Head of Mission and the Programme Coordinator at the HQ.
• Check the justification documents and their conformity requisition forms,
quote analyses, invoices, inventories, etc. in for all the transactions done
before payments are made.
• Ensure all vouchers from Partners are copied after thorough checking of all
necessary documentations, relevant signatures and any other requirement as per
the financial guidelines.
• Ensure all vouchers are properly filed for audit purpose and access to the
documents is limited to finance staff only.

Update, control and validate the monthly accountancy
• Close monthly finance report on 30th for review and uploading on SUN
System.
• Perform monthly cash counts, sign, last working day of each month.
• Analyse cash box disparities and inform the Country Finance Manager
immediately in case of any differences realized.

Others
• Assist Finance Manager in preparation of projects financial reports
monthly, quarterly and final.
• In the absence of Finance Manager, the Finance Manager will be the focal
point person for all finance related issues.
• Support Finance Manager during the Audit process ensuring that all
documentation needed are made available to the Auditors, answer some queries
and coordinates with other finance team to ensure smooth Audit process.

Person Specification
Professional Qualification and Experience:
• Bachelor’s Degree in Business Administration, Accounting, or Management
• Minimum of two 2 years of solid experience in financial management, and
administration in an INGO setting.

• Professional in Excel, Words and computerised accounting. Knowledge of the
SUN System or any accounting software is essential

Skills
• Honest and of high integrity
• Ability to Multi-task while maintaining a stringent eye on detail
• Excellent interpersonal, communication, negotiation and representation
skills
• Accurate and precise work style
• Ability to organize, plan ahead and prioritize multiple tasks and meet
deadlines
• Flexibility, ability to adapt, good team player, discrete, responsible and
innovative
• Fluency in English

Apply Online Now

Email:: hr.uganda@thejohanniter.org

Johanniter is an equal opportunity employer that values diversity. Suitable
candidates with disabilities are encouraged to apply. We require background
checks incl. criminal record and reference checks to protect the vulnerable
and prevent abuse. Applications for this position including a cover letter,
CV, reference contacts of three former supervisors as well as job certificates
if available should be sent to **hr.uganda@thejohanniter.org** until 03.
February 2022.

Please indicate “Finance Officer Uganda” in the subject line of your e-mail
and the application mention your earliest date of availability. Only complete
applications will be considered. Only short-listed candidates will be
notified. Interviews are expected to take place between 10. – 21. January
2022. The candidates will be invited by mail at short notice.

Johanniter Jobs in Kampala Unfall-Hilfe e.V. Carreer opportunities in Kampala vacancies in Johanniter at Kampala All Jobs in Kampala January 2022

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