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Team Assistant

MONUSCO

This is a Full-time position in Uganda posted March 6, 2022.

MONUSCO Jobs in Uganda Team Assistant Carreer opportunities in Uganda vacancies in MONUSCO at Uganda All Jobs in Uganda March 2022

# Job Description

Job Opening Reference: ESB/GJO/TA/01/02-2022
Issuance Date: 04/02/2022
Deadline Date: 06/03/2022
Type of contract: Fixed Term Appointment
Duration: 1 year
Department: MONUSCO
Scheduled date for taking up appointment: ASAP
Title: Team Assistant
Grade: GL – 4
Duty Station: Entebbe, Uganda

Organizational Setting and Reporting Relationship
The Team Assistant post is located within the Integrated Warehouse Section,
Entebbe. The Team Assistant will report directly to the Team Leader in the
Integrated Warehouse at Entebbe, Uganda.

Duties and Responsibilities
Within limits of delegated authority, the Team Assistant will be
responsible for the following duties: Applications Support:
Performs a wide range of office support and administrative functions;
Responds or drafts responses to routine correspondence and other
communications; uses standard software document processing packages to produce
a wide variety of large, complex documents and reports;
• Monitors processes and schedules related to the unit’s/section’s outputs,
products, tasks, etc.;
• Assists in researching, compiling and organizing information and reference
materials from various sources for reports, work plans, studies, briefings,
meetings/conferences, etc.;
• Assists in the generation of a variety of reports, work orders, etc., using
various databases;
Assists the supervisor in reviewing documents and edits texts for accuracy,
grammar, punctuation and style, and for adherence to established standards for
format;
• Screens phone calls and visitors; responds to moderately complex information
requests and inquiries e.g., answers requests requiring file search, etc.,
and as necessary, refers inquiries to appropriate personnel for handling;
• Provides secretarial, administrative and logistics support to meetings,
boards, committees, conferences, etc.;
• Assists in the preparation of presentation materials using appropriate
technology/software;
• Maintains calendar/schedules; monitors change and communicates relevant
information to appropriate staff inside and outside the immediate work
unit/section;
• Performs data entry functions;
• Reviews, records, distributes and/or processes mail and other documents;
follows-up on impending actions;
• Performs general administrative tasks e.g., leave and attendance recording,
arrangements for meetings and other events, reservations, budget follow-up,
etc., to include preparing and/or processing administrative
requests/documents e.g., requisitions, purchase orders, travel requests,
contracts, expenditure authorizations, visa applications, etc.;
Maintains files both paper and electronic and databases for work
unit/section;
• Operates and maintains a variety of office equipment in the performance of
basic office functions, e.g., photocopier, facsimile, printer, scanner, etc.;
• Assists the Team Leader in efficient management accountability of property
control in accordance with the UN regulations and rules manuals and relevant
guidance; Effective tracking monitoring and reporting of all inventory
transactions and property management related activities;
• Performs other duties as assigned.

Qualifications
Education
High school diploma or equivalent. Vocation or Technical certificate in
administration, supply chain, human resources or related area is desirable.

Experience
A minimum of three 3 years of experience in supply chain, warehousing,
administration and general office support or related area is required.
Experience working in United Nations peacekeeping operations or similar
international organization is desirable. Experience using Excel or an ERP
system is desirable. Experience working under pressure in a large office is
desirable. Experience driving 4 x 4 vehicles with a valid driving permit is
required.

Languages
English and French are the working languages of the United Nations
Secretariat. For the post advertised, fluency in oral and written English is
required.

Competencies
Professionalism:
Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated
by professional rather than personal concerns; shows persistence when faced
with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the
equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals;
solicits input by genuinely valuing other ideas and expertise; is willing to
learn from others; places team agenda before personal agenda; supports and
acts in accordance with final group decision, even when such decisions may not
entirely reflect own position; shares credit for team accomplishments and
accepts joint responsibility for team shortcomings. Qualifications Education
High school diploma or equivalent. Vocation or Technical certificate in
administration, supply chain, human resources or related area is desirable.
Experience A minimum of three 3 years of experience in supply chain,
warehousing, administration and general office support or related area is
required. Experience working in United Nations peacekeeping operations or
similar international organization is desirable. Experience using Excel or an
ERP system is desirable. Experience working under pressure in a large office
is desirable. Experience driving 4 x 4 vehicles with a valid driving permit is
required.”

Please note that failure to comply with the below will render your application
invalid for this process.
1\. Interested and qualified applicants should submit their applications with
cover letter together with the attached United Nations Personal History form
P-11 only.
2\. For the online Personal History Profile visit https://inspira.un.org to
generate a PHP
3\. Submit applications by email ONLY to: [email protected]
mailto:[email protected] . Hand delivered applications will
not be accepted.
4\. All applications MUST indicate the MONUSCO Job Opening number for which
they are applying, on the subject line in the e-mail. e.g.
ESB/GJO/TA/01/02-2022
5\. All applicants MUST indicate the telephone number and email address with
location. Applications without telephone number and the email address with
location WILL NOT BE ACCEPTED.
6\. Applications received after the deadline will NOT BE ACCEPTED.
7\. ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and
COMPETENCY BASED ASSESSMENTS TEST.
8\. In line with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES
ARE STRONGLY ENCOURAGED TO APPLY.
No fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER
FEES. THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON
APPLICANTS’ BANK ACCOUNTS.

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* **Company:** [ MONUSCO ]
* **Location:** Uganda
* **State:** [ Uganda ]https://jobwebuganda.com/job-location/uganda/
* **Job type:** Full-Time
* **Job category:** [ Administrative Jobs in Uganda ]https://jobwebuganda.com/job-category/administrative-jobs-in-uganda/

MONUSCO Jobs in Uganda Team Assistant Carreer opportunities in Uganda vacancies in MONUSCO at Uganda All Jobs in Uganda March 2022

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