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Grants Accountant

Sos Children'S Villages

This is a Full-time position in Gulu posted September 23, 2019.

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Job Title: Grants Accountant Site
Organisation SOS Children’s Villages
Duty Station Gulu, Uganda
Reports to Head of Finance

About US
SOS Children’s Villages is an independent, locally registered, child-focused,
social development non-governmental organization with a strong reputation for
providing quality care and protection, education and health needs for
vulnerable children. Since its inception in 1991, SOS CV Uganda has reached
over 60,000 children, youths and adults directly and indirectly to become
empowered and self-reliant to contribute significantly to the needs of their
families and communities. Works in partnership with a number of donors,
institutional and corporate agencies including; Norwegian Agency for
Development Cooperation NORAD, Austrian Development Agency ADA, Grieg
Foundation, ERIKS Development Partner, USAID/Bantwana World Education, AVIS
Foundation, Brand Charity, USAID/Uganda Private Health Support Program
UPHSP, Terre des Hommes TDH, Stanbic Bank Uganda, DHL – Go Teach, Madhvani
Group of Companies.

Job Summary The Grants Accountant supports the Head of Finance to manage
grants provided to SOS Children’s Village Uganda. S/he is responsible for
providing support during the preparation of contracts/grants and assists in
financial management and monitoring of sub-recipient projects. S/he will also
support the team in providing financial management support. S/he performs a
full range of financial and management accounting, planning and monitoring
functions which are critical to the smooth running of the grants program. S/he
also manages the smooth flow of communication between the partner and SOS
Uganda, on financial matters. This position is based at Gulu SOS Children’s
Village Location with regular travels to the Kampala.

Key Duties and Responsibilities
Participate in the development of financial systems and tools for
management of grants/contracts and annual work plan.
Provide support during the selection and negotiation process of
grants/contracts and in developing proposals and budgets for the grants.
Work collaboratively with the other grants management team members in
overseeing sub-grant functions and coordinate preparation of grant agreements,
monitoring of grant periods and close out of the sub-grant awards.
Participate in the Grants quarterly Reviews.
Provide all the necessary financial information including approved budgets,
monthly and quarterly financial statements for good and effective financial
management of grants.
Prepare and submit weekly and monthly reports on strategic plan
implementation, budget status, facility requirements and other project
requirements to initiate timely decision making.
Update financial data in databases and ensure that physical accounting
documents and other financial information is accurate, properly documented and
stored in a manner which facilitates easy retrieval.
Supervise all the Grants Assistants and directly manage the projects with
no Grants Assistants.
Provide support in tracking and reporting of financial performance of all
grants i.e Manage all donor monthly and quarterly reports ensuring that they
are ready for review by the Head of Finance by 10th of the following month and
submitted to all stakeholders by the 15th of the following month.
Take a lead role in facilitating external audits, internal audits and
implementation of action plans on all donor related projects.
Prepare regular and adhoc reports of all Contracts/Grants transactions.
Monitor the Key Implementing Partners KIPs by visiting their field
activities, as necessary, to assess performance and identify areas of weakness
that require action on the part of the KIP or that require external technical
assistance and follow up to ensure appropriate action is taken in liaison
with Programme/Project team and the location level.
Ensure that KIPs and Implementing staff staff comply with SOS and Donor
reporting guidelines.
Implement policies and procedures around the administration and monitoring
of grants, and procedures designed to comply with donor regulations.
Ensure that funds advances/payments to KIPs and staff are prepared,
reviewed and approved in a timely manner in order to facilitate smooth flow of
funds to them.
Draft financial communications to Partners, Donors, staff and KIPs.
Monitor data captured into the system and thereafter generate monthly and
quarterly reports to be shared with the respective stakeholders and Managers
in time.
Support the review of reports, accountabilities and queries submitted by
the KIPS, Partners, Donors and staff.
Work closely with the members of the grants management team to put in place
a consistent- hard copy / electronic filing structure and system for financial
information and contracts related to grants.
Perform other duties as assigned.

Qualifications, Skills and Experience
The applicant for the SOS Children’s Villages Grants Accountant vacancy
must hold a University degree in accounting, business administration, commerce
with Professional Qualification up at least ACCA, CPA Level 2
Five years of experience preferably in Grants Management.
Good communication and report writing skills
Analytical and research skills
IT Skills and familiarity with any accounting computer software
Experience with accounting voucher reviews
Willingness to work as a team member, taking on additional tasks as needed
to ensure the overall success of the project
High level of attention to detail, ability to multi-task and work well
under pressure
Strong analytical and inter-personal skills
Ability to work under pressure and in a culturally sensitive environment.
Strong organizational and interpersonal skills;
Ability to work both independently and collaboratively as part of a team

How to Apply
If you believe you are the right candidate for any of these positions, please
send your application letter, detailed curriculum vitae CV, and photocopies
of academic certificates, and names, emails and contact details of three
traceable referees to the address below:

The Head Human Resource and Administration SOS Children’s Villages Uganda,
Plot 53 Ntinda II Road Kampala. Uganda

Electronic Applications must be sent as one Single PDF Document not exceeding
eight pages to: [email protected]
]mailto:[email protected]

Applications that are late, do not have CV or certificates or exceeds eight
pages or electronically submitted as images will be disqualified.

Deadline: Thursday 26th September 2019

NB : Only shortlisted candidates will be contacted by 4th October

Apply Online Through

Email[email protected]

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