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Resource Centre Assistant

Windle International Uganda (WIU)

This is a Full-time position in Kampala posted March 21, 2022.

Resource Centre Assistant Jobs in Windle International Uganda (WIU) Kampala vacancies in Kampala at Windle International Uganda (WIU)

# Job Description

Windle International Uganda WIU is a registered INGO whose mission is to
promote peace and development in communities through the provision and
coordination of Education and training for Refugees and people affected by
conflict.
Windle International Uganda is the lead partner of UNHCR in implementing
Education Projects in Uganda with close collaboration with the Government of
Uganda through the Office of the Prime Minister. With funding from UNHCR, WIU
seeks to recruit a suitably qualified person to support the DAFI Scholarship
Programme for the following position:

POSITION: RESOURCE CENTRE ASSISTANT
LOCATION: Head Office, Kampala
REPORTS TO: Senior Programme Officer Scholarships
NOTE: This position is only open to DAFI Scholarship Alum
OVERALL PURPOSE AND SCOPE OF THE JOB:
The Resource Centre Assistant will ensure the proper management and use of
the students’ Resource Centre at WIU Head Office. In addition to the above,
he/she will support beneficiary/ student activities and documentation efforts
while ensuring clear records of ongoing and past beneficiaries alumnae.

DUTIES AND RESPONSIBILITIES:
• Support in Coordination of Student and Alumni Activities
• Maintain student documents and retrieve the same when required
• Filing of scholarship programme activities and updating beneficiary cards
per student
• Coordinate with student leaders and ensure there is an active beneficiary
club in place at the institutions where Windle is sponsoring students
• Follow up and track alumnae and update the alumni network on any upcoming
events
• Support the documentation of success stories and constantly coordinate with
the Communications Office to update the website on scholarships announcements
and activities
• Work with Programme and Student Liaison Officers to organise seminars,
workshops in liaison with the Scholarship Manager
• Prepare meeting minutes for department meetings as assigned
• Support Student Leaders to organise meetings with Students and follow up on
the community outreach/voluntary activities
• Work with Club Leaders to organize co-curricular activities, inter club and
university competitions for students
• Guide and support entrepreneurial initiatives and plans developed by the
students
• Maintain and update the Alumni database and encourage WIU Ex-beneficiaries
to subscribe to the WIU Alumni Association
• Maintain linkages between WIU Alumni and current students
• Provide basic computer training/email navigation on a needs basis to
students who need ICT skills Copy of DAFI Scholarship Agreement

Management and Maintenance of WIU Archives and the Students’ Resource Centre
• Supervise the students’ use of the Resource Centre ensuring proper
working condition of computers at the centre
• Ensure a proper library of relevant student books and other reports are in
place and well maintained/ documented at the Resource Centre
• Support in developing a standard archiving system for WIU archived records
following the ISADG General International Standard Archival Description
Standards
• Be responsible for the security of the resource centre and all items
attached to this centre
• Prepare requisitions for stationery and other items for use at the resource
centre and for the scholarship department
• Maintain records of books/documents borrowed and follow up to ensure that
they are returned
• Keep a record of students accessing the resource centre
• Provide monthly updates of the resource centre utilization and Alumni
engagements

QUALIFICATIONS AND EXPERIENCE
• A degree in Social Sciences, Social works and Social Administration,
Development Studies, Library Information Science or a related field from a
recognised institution.
• At least one year of progressive experience gained within a humanitarian NGO
is preferred.

SKILLS REQUIREMENTS:
• Strong analytical and documentation skills in the management of education
• Working knowledge of computers in MS Office, Excel, Word and PowerPoint.
• Skills or experience in archiving, Office management or records keeping an
added advantage
• Excellent people skills with an interest in youth activities
• Excellent planning, analytical, conceptual and organizational skills.
• Computer literate
• Able and willing to live, work in a fast-paced environment adhering to
multiple responsibilities.
• Ability to work independently with minimal supervision.

Personal Attributes
• High level of integrity, commitment and professional responsibility.
• Ability to establish and maintain a professional relationship with students
and parents
• Strong interpersonal and team-building skills, including the ability to work
with youth in a multi-cultural setting.
• Excellent communication skills demonstrated through Fluency in written and
spoken English and understanding of at least one language spoken by Refugees
in Uganda Arabic, Burundian, French, Rwandese languages, etc..
• Ability to work independently within guidelines and clear expectations

Apply Online Now



Interested DAFI Scholarship alumni who meet the required competencies and wish
to apply should click the link under the ‘Send Application To:’ tab Only
applications submitted through the recommended link on the website will be
accepted from 12 th to 24th March, 2022. NOTE:

• Windle International is an equal opportunity employer; Women and People with
disabilities who qualify for any of the above vacancies are encouraged to
apply. • Windle International Uganda does not charge a fee at any stage of the
recruitment process. WIU will not be held responsible in the event that a
candidate pays money to any person who claims to act on behalf of or for WIU.
No canvassing or lobbying will be tolerated. Individuals found to have done so
will be disqualified and black listed. • Applicants must have no history of
violation of children’s rights or of Child abuse.

Resource Centre Assistant Jobs in Windle International Uganda (WIU) Kampala vacancies in Kampala at Windle International Uganda (WIU)

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