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Program Director of Finance & Administration

Johns Hopkins University

This is a Full-time position in Uganda posted December 16, 2021.

Program Director of Finance & Administration Jobs in Johns Hopkins University Uganda vacancies in Uganda at Johns Hopkins University

# Job Description

The Social and Behavioral Change Activity is a 5-year $35 million USAID-funded
program implemented through a cooperative agreement between the United States
Agency for International Development USAID Uganda and Johns Hopkins Center
for Communication Programs. The vision of USAID’s Social and Behavioral Change
Activity is a Uganda where individuals and communities are not just healthy,
but resilient, supported by strong adaptable systems and institutions to lead
productive lives.

We are seeking a Program Director of Finance and Administration DFA who is
the primary Financial Officer of the program. The DFA will:

• Ensure that financial functions support the timely and effective
implementation of the program’s technical scope of work. This includes
ensuring all financial transactions are complete, accurate, timely, adequate,
and appropriate.
• Ensure that resources are allocated and used in compliance with award
requirements, JHU policy, and applicable USG regulations.
• Ensure compliance with Ugandan law, including timely submission of all tax
and benefits paperwork.
• Be responsible for comprehensive financial, operations, and administrative
oversight for the SBCA project.
• Support other project partners to ensure financial compliance.
• Be the link between the Chief of Party, various project departments and
staff and the project’s Sr. Grants and Contracts Analyst Baltimore in terms
of meeting financial and logistic requirements for managing the project office
and all field programs.

Specific Duties & Responsibilities:
Oversight & Development of Financial Systems & Tools
• Provide guidance on CCP finance and operational policies and procedures
where applicable.
• Through the process of supporting document reviews, ensure the completeness,
accuracy, timeliness, adequacy, and appropriateness of all financial
transactions and related support i.e., ensure all financial transactions meet
audit standards.

• Immediately inform, guide and request revision to supporting documents that
do not meet donor, JHU, or audit requirement e.g., incomplete, or inaccurate
forms, missing support, illegible photocopies, missing printed names,
signatures, dates, etc..
• Participate in the annual workplan budgeting process by drafting the
country-level budget and justification to update staff and salary information,
reviewing historical expenses to forecast future expenditures, and reviewing
and incorporating program activity budgets.
• Work with the Sr. Grants and Contracts Analyst Sr. GCA to align country-
level workplan budget with SBCA’s overall program budget.
• After approval of the workplan budget, ensure that the country-level budget
is coded, codes disseminated to country teams and Sr. GCA, and relevant
operational forms updated with the annual codes.
• Create and maintain a country-level budget tracker to work with the
project’s overall tracker for CCP’s monthly reconciliation process and to
facilitate the quarterly reporting process to the donor.
• Review the monthly QuickBooks transaction detail to ensure expenses are
coded appropriately with activity codes and general ledger codes to align with
the country-level budget tracker.
• Work with the Sr. GCA to align country-level tracker with SBCA’s overall
project tracker.
• Work with the Sr. GCA on the compilation of country-level information for
routine and ad hoc project reports and data entry into PEPFAR system
interfaces.
• Provide resource guidance for SBCA’s subrecipients located in Uganda.
• Routinely review the project’s asset register and just-in-time consumables
inventory worksheets to ensure timely and accurate updates are being made.
• Conduct routine and ad hoc physical inventory verifications and document the
process.
• Review fleet management supporting documents to ensure proper accounting and
use of project vehicles including a review of each vehicle’s tracking report.
• Conduct ad hoc petty cash counts/reconciliations and document the process.
• Conduct an annual ethics and conflict of interest training to include topics
of fraud, waste, and abuse. Document this meeting for the files.
• Conduct routine staff trainings on topics covering diverse topics in Finance
and Administration to improve the quality and efficiency of processing
submitted documents.
• Review the annual and quarterly VAT reports and provide feedback or guidance
if necessary.
• Listen, understand, and help staff navigate unusual or hairy situations to
ensure compliance with University or donor policies and regulations.
• Assist non-finance staff to prepare adequate justifications to support
budgets and transactions.
• Orient travelers on correct and appropriate travel policies and procedures
before taking advances.
• Through the review of the monthly QuickBooks transactions, follow-up on and
escalate, when necessary, outstanding advances for program activity or travel
ensuring adherence to organizational policies and procedures.
• Maintain and communicate to staff on appropriate allocations for shared
office costs based on space and effort.
• Make field visits as necessary to provide support, verify, and document
verifications of transactions as required.
• Follow appropriate protocol for reporting suspected internal controls
violations.

Staff Supervision Responsibilities
• Manage the work of direct reports and provide supervisory responsibilities.
• Promote staff development through training, counselling, and performance
evaluation of the staff of SBCA your supervision.
• Ensure that direct reports are implementing duties as assigned.
• Conduct timely annual performance reviews for direct reports.
• Manage performance of direct reports timely and in a way that facilitates
growth and improvement in accordance with CCP Baltimore Human Resource
guidance.

Minimum Qualifications Mandatory:
• Master’s Degree and 5 years of experience or equivalent in accounting,
business administration, or related field.
• At least 10 years professional work experience in accounting, business
administration, or a related field.
• At least 10 years’ experience in financial management of donor-funded
programs of similar size and scope of SBCA.
• Working knowledge of the 2 CFR 200/700 and of other U.S. Government cost
principles, rules, and regulations is required.

> Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Preferred Qualifications:
• Membership of ACCA, CPA U and CMA is a bonus; part-qualified or equivalent
will also be considered.
• Senior level experience in managing the administration and finance aspects
of US donor-funded programs, specifically USAID.

Special Knowledge, Skills & Abilities:
• Strong organizational skills and the ability to work in a team-oriented
environment.
• Ability to work well with others.
• Exceptional computer skills, particularly in Microsoft Excel, and experience
using commercially available accounting software programs. Experience using
QuickBooks is a bonus.
• Ability to apply mathematical concepts that include but are not limited to
algebra, probability, statistics, and numerical analysis.
• Ability to work independently in a high profile, fast-paced and multi tasked
environment.
• Ability to communicate effectively in English, both verbally and in writing.

Technical Qualifications or Specialized Certifications:
• Membership of ACCA, CPA U and CMA is a bonus; part-qualified or equivalent
will also be considered.

Supervisory Responsibility:
• Up to 5 Finance/Admin staff.

The successful candidates for this position will be subject to a pre-
employment background check.

Apply Online Now




Email:: [email protected] OR [email protected]

If you are interested in applying for employment with The Johns Hopkins
University and require special assistance or accommodation during any part of
the pre-employment process, please contact the HR Business Services Office at
[ [email protected] ]mailto:[email protected] . For TTY users,
call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable.
Exceptions to the COVID and flu vaccine requirements may be provided to
individuals for religious beliefs or medical reasons. Requests for an
exception must be submitted to the JHU vaccination registry. For additional
information, applicants for SOM positions should visit [
https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/
]https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other
JHU applicants should visit [ https://covidinfo.jhu.edu/health-safety/covid-
vaccination-information/ ]https://covidinfo.jhu.edu/health-safety/covid-
vaccination-information/ .

Program Director of Finance & Administration Jobs in Johns Hopkins University Uganda vacancies in Uganda at Johns Hopkins University

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