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Procurement Assistant

SOS Children’s Villages

This is a Full-time position in Uganda posted March 16, 2022.

SOS Children’s Villages Jobs in Uganda Procurement Assistant Carreer opportunities in Uganda vacancies in SOS Children’s Villages at Uganda

# Job Description

SOS Children’s Villages is an independent, locally registere, child-focused,
social development non- governmental organization with a strong reputation for
providing quality care and protection, education and health needs for
vulnerable children. Since its inception in 1991, SOS CV Uganda has reached
over 60,000 children, youths and adults directly and indirectly to become
empowered and self-reliant to contribute significantly to the needs of their
families and communities. Works in partnership with a number of donors,
institutional and corporate agencies including; Norwegian Agency for
Development Cooperation NORAD, Austrian Development Agency ADA, Grieg
Foundation, ERIKS Development Partner, USAID/Bantwana World Education, AVIS
Foundation, Brand Charity, USAID/Uganda Private Health Support Program
UPHSP, Terre des Hommes TDH, Stanbic Bank Uganda, DHL – Go Teach, Madhvani
Group of Companies.
SOS Children’s Villages Uganda is seeking qualified candidates to fill the
following position;

PROCUREMENT ASSISTANT 1
JOB SUMMARY
Assist in coordinating the organisations procurement, disposal processes
and activities to facilitate acquisition of goods, services works. Support in
offering quality and efficiency of procurement practices to ensure, integrity,
transparency, accountability. Maintain high level compliance with the
procurement best practices, procurement and disposal manual to archive value
for money.

KEY TASKS & RESPONSIBILITIES:
Procurement Planning
• Assist in preparation of national office and locations to prepare
departmental and location procurement plans.
• Assist in consolidation of Location and National Office Procurement Plans
for review by Procurement Officer.

Assist in coordination Procurement and Disposal Activities
• Conduct Market research on the prevailing market prices and product
trends.
• Assist in the review procurement requisitions from user departments for
correctness and completeness.
• Assist in preparation of tender/bid opportunities.
• Issue and Receive bidding documents.
• Assist in scheduling procurement procedural meetings Pre-bid Meetings,
Procurement Committee Meetings, Negotiation Meetings.
• Assist in preparation Procurement Committee Meeting Minutes, Negotiation
Meeting Minutes.
• Assist in preparation Procurement Committee Evaluation/analysis Reports.
• Prepare and Issue Local Purchase Orders and Contract Documents.
• Issue approved contract documents.
• Ensure compliance and adherence to Procurement and Disposal Manaual.
• Support in conducting annual supplier performance evaluation.
• Support in establishment of a list of prequalified suppliers.

Payment Processing and Supplier Coordination
• Review invoice payments from vendors and compare to the terms of the
purchase order or contract to ensure vendor invoices are accurate before
submitting to the finance department.
• Liase with vendors to confirm receipt and status update of orders,
investigate price/quantity discrepancies, coordinate the replacement, and
return of unsatisfactory deliveries. • Coordinate dispatch of goods and
services across all locations.
• Draft correspondences related to procurement including letters to vendors,
follow up to ensure timely and safe delivery of goods and services;

Procurement Records Management
• Check completeness of all procurement and disposal records before
submission for processing.
• Maintain proper documentation of all procurement and disposal records

REQUIRED QUALIFICATIONS, EXPERIENCE AND COMPETENCES:
• Bachelor’s Degree in Procurement and Logistics Management, Procurement
and Supply Chain Management, Business Administration Procurement Option Or
any other relevant degree plus a post graduate qualification in procurement,
logistics and supply chain management.
• Level 4 of the Chartered Institute of Procurement and Supply – UK is an
added advantage.
• Minimum of 2 years of practical work experience in procurement, logistics,
administration, preferably with an international Non-Governmental
organization.
• Good knowledge of various donor procurement regulations e.g. USAID, ADA,
EU
• Knowledge of international and national procurement regulations and local
market conditions.
• Knowledge of contracting, international procurement, specifications
development.
• Proficient in MS Office package Excel, Word, PowerPoint.

Apply Online Now




Email:: [email protected]

If you believe you are the right candidate, please send your electronic
application letter, detailed curriculum vitae CV, and photocopies of
academic certificates, and names and contact details of three traceable
referees to the address below to reach not later than Monday, 28th March 2022:

**The Head Human Resources and Administration**
**SOS Children’s Villages Uganda,**
**Plot 53 Ntinda II Road**
**Kampala**

Electronic Applications must be sent as one Single PDF Document not exceeding
eight pages to: **[email protected]**

Applications that are late, do not have CV or certificates or exceeds eight
pages or electronically submitted as images will be disqualified. Only
shortlisted candidates will be contacted.

SOS Children’s Villages Jobs in Uganda Procurement Assistant Carreer opportunities in Uganda vacancies in SOS Children’s Villages at Uganda

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