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Human Resource & Administrative Officer

International Lifeline Fund

This is a Full-time position in Lira posted October 24, 2021.

International Lifeline Fund Carreer opportunities in Lira Human Resource & Administrative Officer Jobs opportunities in Lira at International Lifeline Fund

# Job Description

Position: Human Resource & Administrative Officer
Location: Based in Lira, with expected travels within Uganda
Reports to: Senior Finance and Administration Managers

Summary:
Under the supervision of the Senior Finance & Administration Manager SFAM,
The Human Resource & Administrative Officer HR/AO will coordinate the
routine functions of HR and Administration including hiring and interviewing
candidates, supporting pay, benefits, leave, and enforcing organizational
policies and practices in accordance to International Lifeline Fund Lifeline
standard of operations. The HR/AO will participate in maintaining and
reviewing all administrative and human resources systems and procedures.

RESPONSIBILITIES:
Human Resource Administration
• Enhance Lifeline’s human resources by coordinating with the hiring managers,
preparing Job descriptions, posting adverts, establishing a recruitment
process, assist all employee induction programs, assessment programs,
conducting and analyzing exit interviews.
• Provide administrative support to organizational development.
• Assist with preparation of HR metric data reports as required.
• Ensure the local staff rules and regulations are applied, respected and are
compliant with the local legislation. S/he will be liaison between Lifeline
and the local labor office.
• Support in disseminating and implementing policies, procedures and Uganda
labor laws to all staff. – Timely recording of employee data, payroll
execution, records, headcount and benefits, ensuring monthly trackers and
reviews are implemented. Ensure an accurate/timely database accessible to
senior leadership in SharePoint.
• Coordinate the performance review process.
• Manage and ensure that all staff, volunteers, and consultants effectively
receive orientation and onboarding materials and promote liaison with
leadership to ensure orientation is up to date.
• Actively promote safeguarding and protection from harassment, bullying and
sexual misconduct in the workplace.
• Electronically and manually manage and archive personnel files so it is
easily accessible especially during audits.
• Work with line managers to promote staff development.
• Timely plan and monitor all staff leave in collaboration with the line
managers.

Finance Administration
• Collaborate with the SFAM to update new employee information and maintenance
to the Payroll Unlt. Manage HR data, administration and payroll system,
providing staff and managers with the essential reports to support decision
making.

Office Administration
• Maintain office services by organizing office operations and procedures,
preparing payroll controlling correspondence, designing filing systems,
reviewing, and approving supply requisitions.
• Ensure appropriate trackers are in place for timely renewals and
terminations of leases, contracts, and related services.
• Implement an effective management system for office and residential
facilities maintenance, cleanness and occupancy.
• Organizing and coordinating organization travel and reservations as needed.
• Maintain office efficiency by planning and implementing office systems,
layouts, and equipment procurement.
• Review and implement office policies by establishing standards and
procedures, measuring results against standards, and making necessary
adjustments.
• Completes operational requirements by scheduling and assigning employees,
following up on work results.
• Perform any other task assigned by the supervisor.

Planning and Reporting
• Report on a regular basis to the SFAM to ensure coordination, linkages, and
collaborations between all areas of work carried out by Lifeline.
• Submit monthly report on HR/ Administration activities.

QUALIFICATIONS AND EXPERIENCE REQUIRED
• Proven experience as HR officer, Administrator, or other HR position
• An overall 5 years’ experience with at least 3 years working within an INGO
context in Uganda
• Knowledge of HR functions pay & benefits, recruitment training &
development etc.
• Understanding of local labour laws and disciplinary procedures
• Proficient in MS Office including MS Word and Excel;
• knowledge of SharePoint is a plus
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability
• Team player
• University degree in business administration, HR Social studies, or relevant
field; further training will be a plus
• Effective communication skills in English both orally and in writing,
knowledge of Lango language is an advantage:

Apply Online Now




Email:: [email protected] OR [email protected]

To apply, please submit your cover letter, Resume with four referrers,
academic credentials to [ [email protected] ]mailto:[email protected] .
The deadline for submission is 06th Novomber, 2021. Please note that only
shortlisted applicants will be conscted. Any kind of lobbying will lead to
automatic disqualification.

International Lifeline Fund Carreer opportunities in Lira Human Resource & Administrative Officer Jobs opportunities in Lira at International Lifeline Fund

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