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HR/Administration Assistant

International Rescue Committee

This is a Full-time position in Kampala posted January 6, 2022.

International Rescue Committee Carreer opportunities in Kampala HR/Administration Assistant Jobs opportunities in Kampala at International Rescue Committee

# Job Description

Requisition ID: req23492
Job Title: HR/Administration Assistant
Sector: Human Resources
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Imvepi, Uganda

Organization Description
Founded in 1933, the International Rescue Committee is a
world leader in relief, rehabilitation and post-conflict development services
for those uprooted or affected by violent conflict and oppression. The IRC is
currently working in over 40 countries around the world, addressing both the
immediate and lifesaving needs of conflict affected people in emergencies and
the reconstruction needs of post-conflict societies.
The IRC began programming in northern Uganda in 1998 in response to mass
displacement and devastation wrought by rebel group, the Lord’s Resistance
Army. In 2002, the IRC expanded to the remote, conflict-affected region of
Karamoja and in 2011, began working with refugees in Kampala and Kiryandongo
settlement. Monitoring the influx of South Sudanese refugees at the end of
2015, the IRC began scaling up its response to refugees arriving in the West
Nile region. By promoting durable solutions that deliver on the interdependent
aims of saving lives, strengthening institutions, and supporting social
cohesion, the IRC in Uganda is laying the building blocks for long-term
stability and development –bringing people from harm to home. The IRC
currently works in 7 districts in Uganda, including Kitgum, Lamwo, Moroto,
Amudat, Yumbe, Arua and Kampala.
The IRC is currently in the process of expanding its programming to South
Western Uganda – Nakivale, Oruchinga and Kyaka refugee settlements, to
continue to provide life-saving services to conflict-affected and displaced
refugee and host community.

Job Overview
Reporting to the HR/Admin Officer Arua, the HR Assistant is responsible for
providing support for day-to-day administrative requirements, functions and
general office management of the IRC Arua Office.

Roles and Responsibilities
•Assist generally in the human resource activities for the national
employees job adverts, interviews, contracts, and personnel files for IRC
•Maintain a recruitment resource database CVs.
•Support with filing of human resource information.
•Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
•Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for
•Submit and track medical forms for the newly recruited staff.
•Provide support to staff, follow up and report any issues staff are facing
with the medical service providers.
•Support with accommodation booking for guests, track visitors to your field
site and prepare payments.
•Maintain employee’s database for employee leave and R& R, employee
performance evaluation and staff training tracking sheets.
•Prepare exit evaluation grid, collate results and provide copies to relevant
managers in liaison with the HR & Admin Officer.
•Support maintenance of the leavers and departure trackers monthly.
•Maintain and update the timesheet tracking database for national staff in
Arua and file all timesheets appropriately.
•Attend to the office telephone, e-mail in a professional manner and ensure
timely distribution of mail/messages.
•Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
•Prepare invoices and payment request vouchers for all utilities electricity
bills, water bills, newspapers etc including telephone bills.
•Ensures OADF forms/Templates are replenished and updated.
•Assist to monitor staff movement to/from the field, to trainings, etc. and
provide weekly updates Travel calendars to relevant staffs.
•As needed, support workshops, trainings, meetings and travel in your
•Perform other job related tasks as requested by the Administration Manager.

•University studies/ Higher education in Human Resources, Business
administration or any other related course;
•At least 1 year experience in a similar position;
•Proven skills in administration and human resource management.
•Strong organizational, interpersonal skills.
•Strong written and oral English communications skills.
•Excellent computer skills including MS Word, Excel, PowerPoint and Outlook.
•Must be able to work independently while being a strong team player.
•Strong skills in collaboration with multi-cultural and diverse teams.
•A team builder with excellent people skills; must be culturally sensitive.

Apply Online Now

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**Closing Date** : 17th Jan. 2022

International Rescue Committee Carreer opportunities in Kampala HR/Administration Assistant Jobs opportunities in Kampala at International Rescue Committee

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