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Finance Assistant

Jeeva Consult International Ltd

This is a Full-time position in Uganda posted January 6, 2022.

Jeeva Consult International Ltd Jobs in Uganda Finance Assistant Carreer opportunities in Uganda vacancies in Jeeva Consult International Ltd at Uganda

# Job Description

Duration: 1 year Renewable based on performance and availability of funds
Employment type: Full time
Reporting To: Finance and Accounts Officer
Location: Kampala.

Overview of the Position
The Accounts Assistant is a full time job position within Jeeva organogram /
structure which is a supportive role in the finance and accounts department.
Considering the changes which have taken place in the last two years in the
entire company, the finance department currently has only one staff member who
handles all matters relating to finance yet the department has overtime grown
to handle many financial transactions.
With one staff in the department, there have arose various delays in
processing payments, verifying and reviewing requisitions, challenges with
ensuring compliance to company finance policies by staff as well as general
delays in financial reporting.

In order to strengthen the capacity of the finance department, there is thus a
need to increase on the staffing level in the department with an additional
supportive role for improved performance and addressing the current challenges
faced in the department.
Therefore, Jeeva seeks to recruit a staff to fill the available supportive
role as a Finance Assistant to perform the following functions.

Purpose
The Finance Assistant FiA will provide finance related support to the
Finance and Accounts Officer for a period of one year. The FiA will perform
various tasks in the finance department over the period ranging from filing,
compliance checks and preparing payment vouchers which will help reduce on the
workload of the FAO. This will in return help reduce the current challenges in
the department and result in better performance of the department.

Roles and Responsibilities.
The FiA will perform the following roles and tasks;

Processing of payment requisitions
• Receive all funds/payment requisitions from all staff
• Review/crosscheck all requisitions presented to finance alongside the
approved budget limits o Ensure that all requisitions have the supporting
/source documents including; LPOs, Contracts, Goods Received Note/Delivery
Note, email initiations for service engagements, negotiations, and email
approvals among others
• Provide any feedback to the requisitioning officer/staff for redress any
queries/omissions in the requisitions including rejected/unapproved
requisitions
• After satisfactory review of the requisitions, forward the same to the FAO
for checking and signing and submit the same to the MD for approval
• Follow up with the MD to ensure that the requisitions are approved to
proceed with payments
• Preparing Payment Vouchers
• Upon MDs approval of the requisitions, prepare the Payment Vouchers PV
• Submit the written PVs to FAO for review/checking and signing and FAO enters
the payments into the online system to submit to MD for signing
• Follow-up on the approval/authorization of the PVs
• Preparing Cheques and Making Cash Payments
• For payments to be made by cheques, write the cheque alongside the PVs and
present to FAO
• for review and later submit to MD for signing
• For cash payments, wait to receive all cash and pay to the respective
payee’s
• Deliver and record the cheque details in the cheque ledger book
Compliance checks and review
• Review and ensure that all submitted documents requisitions and
accountabilities meet the required standards of the company
• Ensure that all submitted documents have the supporting documents
• Manage petty cash imprest
• Prepare the request for Petty Cash and submit to FAO for review and approval
by MD as per the approved budget
• Receive petty cash and keep safe custody of the same
• Receive any petty cash requisitions from staff and review the same to ensure
that the requested funds are within available limits, thereafter submit to FAO
for review and signing.
• Submit the petty cash requisitions to Field Manager or MD for
approval/authorization
• Maintain an updated Petty Cash Count which should be signed by the FAO on a
weekly basis
• Prepare a monthly petty cash report
• Provide a weekly update on available petty cash
• Timely filing of Finance documents
• Ensure that all finance documents are filled appropriately in the right
files
• Open up new files for new projects
• Ensure that all approved payments are properly filled
• Finance Reporting
• Support the FAO in compiling finance reports by providing any input. The
preparation of all finance reports will be done by the FAO
• Support the FAO in ensuring that the finance reports are aligning with the
files
• Prepare and submit for review/signing other reports specified for the
position and submit to
• FAO for review/signing and thereafter submit to MD for approval
Financial Accountabilities
• Receive all finance accountabilities from all staff for all moneys disbursed
to them in due course of the month
• Follow-up with all staff on their accountabilities by sending them email
reminders for any pending funds which have not been accounted for
• Review all the accountabilities and accept/reject any which are incomplete
and provide feedback to the concerned staff.
• Ensure that all accountabilities have the supporting documents
• After review, forward to FAO for review/signing and submit the same to MD
for approval
• Prepare status monthly accountabilities report

Required Experience, Skills and Competencies
• This position will require a person with the following experience, skills
and competencies;
• The candidate should posess a degree of bachelors in Finance, or Accounting,
Commerce, Business Administration Finance Option or related course from a
recognized university and
• should have one 1 year experience with a reputable organization or profit
making company
• A candidate with a diploma in finance or accounting or related course from a
recognized institution should have atleast 2-3 years’ experience with a
recognized for profit organization/company
• Should demonstrable good understanding of finance systems and management
• Should have excellent communication skills
• Should be open and ready to learning new things and concepts
• Should demonstrate good use and proficient use of using Microsoft office
i.e. MS Word and MS Excel
• Proficient use of the QuickBooks Accounting Software or related accounting
software’s will be desirable/added advantage
• Having started or completed ACCA/CPA will be an added advantage
• Should have understanding and experience in managing, PAYE, NSSF, provident
fund and URA tax compliance
• Ability to work under pressure to be able to meet strict deadlines
• Strong team working skills and ability to develop and maintain effective
working relations at all levels both within and outside the team
• Punctual, honest, dependable, servant leader, trustworthy, encourager,
peacekeeper, multi- tasking, and self-starter
• An energetic, flexible and proactive approach with the ability to work both
independently and cooperatively within a team setting
• Well organized and efficient in time management whenever there is task
pressure
NB:
• Female Candidates are highly encouraged to apply.
• Preference will be given to candidates aged below 27 years and have recently
graduated in past
2-3 years.

Apply Online Now




Email:: [email protected]

Interested candidates should submit their applications cover letter, updated
CV and scanned copies of Academic documents. Applications should be addressed
to the Human Resources Officer, Jeeva Consult International Ltd and emailed
all documents and attachments in one single PDF document to
**[email protected]** with the **Subject line: Finance Assistant
Position [JEV-REC-2022-001]**

Applications which do not conform to the above specifications will
automatically be disqualified. Application deadline: **Friday 14th January
2022** at 5: 00PM NB: Only shortlisted candidates will be contacted for
interviews.

Jeeva Consult International Ltd Jobs in Uganda Finance Assistant Carreer opportunities in Uganda vacancies in Jeeva Consult International Ltd at Uganda

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