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Finance & Administrative Assistant x3

Infectious Diseases Institute (IDI)

This is a Full-time position in Uganda posted January 7, 2022.

Finance & Administrative Assistant x3 Jobs in Infectious Diseases Institute (IDI) Uganda vacancies in Uganda at Infectious Diseases Institute (IDI)

# Job Description

The position holder will provide finance, administrative and secretarial
support to the project office, staff, and project consultants as appropriate.
He/She will participate in the drawing of periodic work plans/budgets in
relation to the set targets, account for all the project field funds and
ensure proper utilization of project assets and equipment. Develop a database
of contact information; maintain distribution lists for various kinds of
project communication and schedule all project meetings; attend and take
minutes as appropriate.

## Key Responsibilities

–>Support day-to-day project activities in the districts.
–>Participate in drawing of periodic work plans/budgets-in relation to set out objectives and targets
–>Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
–>Prepare all mobile money requests and ensure timely payment processing
–>Work with the project teams to develop monthly schedules and collaborate with the Fleet Management Assistant in allocation of vehicles to support project activities
–>Support in the management of project resources such as human resources, finances, vehicles among others.
–>Prepare financial reports on a monthly, quarterly and annual basis.
–>Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
–>Managing inventory of assets and supplies, monitoring the critical level of stocks.
–>Coordinate project operating units in resolving day-to-day administrative and operational problems.
–>Maintain a record of all schedules and minutes for meetings at the field offices
–>Ensure that staff are aware of any important communications from time to time
–>Ensure a smooth running of day to day activities by ensuring that project staff by ensuring availability of key supplies.
–>And any other duties as reasonably assigned.

## Person Specification

–>A Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
–>Minimum of three years experience working in finance in a public, private sector or international NGO environment
–>Working experience in institutional development, project management and conversant working with MOH systems.
–>Experience in managing US government funds rules and regulations will be an added advantage
–>Basic accounting and book keeping skills
–>Excellent communication, organization and management skills
–>Excellent interpersonal skills and can work in a team
–>Has basic computer literacy including word processing, excel, the internet and PowerPoint.
–>Ability to work independently and with minimal supervision

Apply Online Now



URL:: Link to Apply

[ **Submit your CV and Application on Company Website : Click Here**
]https://idi.mak.ac.ug/hrms/jobs/selected/118

**Closing Date** : 9th Jan. 2022

Finance & Administrative Assistant x3 Jobs in Infectious Diseases Institute (IDI) Uganda vacancies in Uganda at Infectious Diseases Institute (IDI)

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