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Finance & Administrative Assistant

Aga Khan Foundation

This is a Full-time position in Uganda posted January 8, 2022.

Aga Khan Foundation Jobs in Uganda Finance & Administrative Assistant Carreer opportunities in Uganda vacancies in Aga Khan Foundation at Uganda

# Job Description

The Aga Khan Foundation AKF, an agency of the Aga Khan Development Network
AKDN, was established by His Highness the Aga Khan in 1967. AKF is a
private, not-for-profit international development agency that seeks to provide
long-term solutions to society’s problems. AKF brings together human,
financial, and technical resources to address challenges faced by the poorest
and most marginalised communities in the world. AKF has a special focus on
investing in human potential, expanding opportunity, and improving the overall
quality of life, especially for women and girls. AKF’s primary areas of focus
are; Education; Early Childhood Development ECD; Health and Nutrition; Civil
Society; Agriculture and Food Security; and Economic Inclusion.
AKF is committed to improving the quality of life of all boys and girls, women
and men in the communities we work. To achieve this, AKF delivers multi-sector
programming in the above sectors and assumes a holistic and systems approach
ensuring all interventions are globally informed, locally rooted, are embedded
in government and community interests and structures, and work to promote
social inclusion, equity, and pluralism.

About the Madrasa Early Childhood Development Program
Madrasa Early Childhood Development Program, Uganda MECPU is an
initiative of the Aga Khan Foundation that delivers ECD caregivers/teacher
training services, as well as community-based programmes and policy engagement
with government and other stakeholders.
MECP was first established in Kenya in 1986 with the objective of enabling
communities to establish and sustain their own Early Childhood Education ECE
centres and initiatives to prepare and enable girls and boys to go to school,
stay in school, and learn.
MECPU delivers ECD caregivers/teacher training through the Madrasa Early
Childhood Development Institute MECDI, which was established to provide
quality professional development courses for both pre-service and in-service
ECD caregivers/teacher trainees. Through its community-based programmes and
policy engagement, MECPU supports parenting programs and ECD policy
development, dissemination and implementation, and analysis.

Role Purpose:
The Accounts Assistant will provide support to the Finance and
Administrative functions of all programme implementation in West Nile Yumbe
and Arua.
The Accounts Assistant will perform duties under the close supervision of the
Programme Accountant.

Key Duties and Responsibilities:
• Receive and verify documents for requisition of services to ensure
adherence to procurement policies and guidelines.
• Maintain a procurement schedule/tracking tool aligned to the various work
plans.
• Source for quotations from pre-qualified suppliers and negotiate for best
prices and value.
• Prepare comparative bid analysis with recommendations & justification and
facilitate approval.
• Raise LPOs for approval and issue the same to vendors /suppliers.
• Receive and verify the goods supplied to Unit.
• Compile documentation to support payment of goods and services rendered to
AKF.
• Generate various procurement reports as guided.
• Support in the vendor/supplier pre-qualification exercise & coordinate
service tender/RFQ processes
• Liaise with the Programme Accountant to ensure timely processing of
payments, VAT claims and DA1 forms in case of tax exemption/refund claims.
• Management of office cash imprest, review cash payment request and prepare
cash payment vouchers.
• Prepare monthly financial report based on the accounting application, with
all necessary supporting documentation
• Pays the teachers for their transport refund whenever they turn up for
trainings.
• Carries out payments of all the teacher expenses such as transport refund,
meals and refreshments.
• In collaboration with the Lead Programme Officer prepares the financial
needs for any forthcoming trainings, meetings and workshops.
• Manage fixed assets inventory and registers.
• Support the program team in management of activity advances including
participant’s verification and carrying out facilitation payments at activity
sites.
• Pre –review /check activity advance requests, accountabilities and reports,
staff claims and accountabilities for activity advances.
• Check time sheets to ensure staff have correctly recorded their time and
allocated it appropriate grants and projects.
• Review vehicle movement log sheet and allocate costs to appropriate cost
centres/projects.
• Support the Programme Accountant to ensure orderly filing and maintenance of
accounting vouchers and transactions support documents.
• At times, the Accounts Assistant may be required to fulfil additional
functions related to MECP Uganda’s programming as directed by Programme
Director.

Qualifications and Responsibilities
• Bachelor’s degree in Business Administration Finance Option
• At least two 2 years financial administration experience.
• Good knowledge of Microsoft Office products Word, Excel and PPT and other
relevant software and tools
• Ability to work under pressure and efficiently handle multiple tasks.
• Ability to work under own initiative or as a part of a team; and
• Excellent written and spoken English.
• Local national candidates strongly preferred
• Willingness to be based in the field, travelling to remote locations is a
must.
• Adherence to AKF’s values and safeguarding policy.
• Impeccable honesty and work ethics
• Personal commitment to working as reliable, honest, & trustworthy member of
AKFU team
• Bachelor’s degree in Business Administration Finance Option
• At least two 2 years financial administration experience.
• Ability to use own initiative and actively look for opportunities to have an
impact rather than simply be reactive.
• Good knowledge of Microsoft Office products Word, Excel and PPT and other
relevant software and tools
• Ability to work under pressure and efficiently handle multiple tasks.
• Ability to work under own initiative or as a part of a team; and
• Excellent written and spoken English.
• Local national candidates strongly preferred
• Willingness to be based in the field, travelling to remote locations is a
must.
• Adherence to AKF’s values and safeguarding policy
• Impeccable honesty and work ethics
• Personal commitment to working as reliable, honest, & trustworthy member of
AKFU team

Apply Online Now



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Closing Date : 20th Jan. 2022

Aga Khan Foundation Jobs in Uganda Finance & Administrative Assistant Carreer opportunities in Uganda vacancies in Aga Khan Foundation at Uganda

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