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Executive Secretary

FINCA Uganda

This is a Full-time position in Uganda posted March 15, 2022.

FINCA Uganda Jobs in Uganda Executive Secretary Carreer opportunities in Uganda vacancies in FINCA Uganda at Uganda All Jobs in Uganda March 2022

# Job Description

The Executive Secretary position is responsible for handling standard office
responsibilities on behalf of the executive office.

Key duties and responsibilities:
• Handling all Phone calls, internal and external communications for the
Managing Directors Office.
Managing and Coordinating Meetings for the Managing Directors Office and where
required taking notes and minutes to Managing Director meetings.
• Planning and Coordinating Board Room Meeting schedules for the Management
Team.
• Preparation of meeting documents for Managing Director, filing and retrieval
of correspondences to the Managing Directors Office.
• Ensuring proper maintenance of functional files for the Managing Director
and the general office management.
• Planning and organizing the Managing Directors travel and itineraries
including travel scheduling, hotel bookings, travel arrangements both local
and international
Coordinating Managing Directors events and speaking engagement with
stakeholders
• Preliminary drafting of correspondence’s on the Managing directors behalf
• Preparation and consolidation of presentations and reports for Managing
Director.
• Making/ receiving calls for the Managing Director, booking appointments,
receiving visitors, etc.
Ensuring the Managing Director’s office is in good working condition at all
times i.e. computer, telephone and the entire maintenance of the office.
• Monitoring and managing the Managing Director’s schedule.

Competencies
• Result Orientated
• Excellent organizational and time management skills
• Excellent communication/influence and persuasion skills
• Flexibility/Tolerance of Ambiguity
• High level of integrity and confidentiality

Qualifications and Experience:
• Bachelor’s degree in any field from a reputable University
• 2 years work experience in administrative support roles

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Email:: [email protected]

All candidates who so wish to take up this role in the aforementioned capacity
are encouraged to send their applications with detailed CVs including present
position and copies of relevant professional/academic certificates to:
**[email protected]**

FINCA Uganda Jobs in Uganda Executive Secretary Carreer opportunities in Uganda vacancies in FINCA Uganda at Uganda All Jobs in Uganda March 2022

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