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Executive Assistant

Makerere University Joint AIDS Program (MJAP)

This is a Full-time position in Uganda posted March 21, 2022.

Executive Assistant Jobs in Makerere University Joint AIDS Program (MJAP) Uganda vacancies in Uganda at Makerere University Joint AIDS Program (MJAP)

# Job Description

Role Title: Executive Assistant
Reports to: Executive Director
Role Definition: The Executive Assistant will provide administrative support
to the office of the ED with a wide range of daily administrative duties.
She/he will implement a variety of tasks such as managing an active calendar
of appointments, completing expense reports, drafting and preparing
correspondence, arranging travel details.

Roles and Responsibilities
1\. Providing administrative support to the ED, including but not limited
to; acting as the point of contact between the ED’s internal and external
colleagues, drafting and dispatching correspondences; managing travel
2\. Responsible for maintaining databases of key records and files physical
or electronic planning and ensuring safe custody
3\. Reviewing correspondences, providing briefs and/or reports to the ED,
preparing write ups/presentations, undertaking visits/engagements with
stakeholders and following up on key deliverables.
4\. Support the preparation and conduct of MJAP meetings and events such as
preparing documentation and facilitation for the Board, SMT, visiting
partners’ meetings etc.
5\. Take documentation for all ED’s, including taking minutes, follow up
actions, and support disseminating outcomes to the relevant stakeholders
6\. Liaise with the relevant departments to coordinate the logistical and
administrative support such as budgets, schedules, confirmations, attendance
7\. Prepare accountabilities for all expenditures in the ED’s office; before
any other requisitions are made
8\. Coordinating post meeting/events follow ups to ensure implementation of
9\. Perform any other duties assigned and within the line of duty

Qualifications and job requirements & key competencies
• Degree in Management, office management, or business administration,
human resource management, or related field
• At least 3 years of relevant working experience in a reputable organization
with demonstrated track record of administrative component
• Excellent organizational and office management skills
• Excellent digital skills and ability to navigate information technology such
as online communication platforms; various packages such as word, excel,
PowerPoint, outlook express etc.
• Ability to analyze documents, correspondence to support decision making
• Agility and possess strong organizational, information management and
analytical skills.
• Great communication and interpersonal skills
• Working in a Health, Research and or Capacity building based institution
will be an added advantage

Apply Online Now

Email:: [email protected]

Interested candidates who meet the above mentioned requirements should send
their applications, a detailed curriculum vita and copies of relevant academic
documents to; **The Human Resource Manager, Makerere University Joint AIDS
Program MJAP** , not later than 25th March, 2022 by 5:00pm.Only shortlisted
candidates will be contacted Email address for applications;
**[email protected]**

Executive Assistant Jobs in Makerere University Joint AIDS Program (MJAP) Uganda vacancies in Uganda at Makerere University Joint AIDS Program (MJAP)

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