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Director of Operations

African Initiatives for Relief and development (AIRD)

This is a Full-time position in Uganda posted March 10, 2022.

Director of Operations Jobs in African Initiatives for Relief and development (AIRD) Uganda vacancies in Uganda at African Initiatives for Relief and develo

# Job Description

African Initiatives for Relief and development AIRD currently operates in
ten African Countries and still expanding.
AIRD was founded in 2006 and is a non-political, non-religious and non-profit
making International NGO.
AIRD’s objective is to offer operational support, including but not limited
to: supply chain, logistics, construction, infrastructure, environment,
livelihoods and WASH in partnership with relief and development organizations
that focus on disaster-affected and development oriented areas.
AIRD is currently implementing the managements of Mechanical Workshops and
Spare Parts, Drug Management, Warehousing, Fuel and Transport operations,
Repatriation & Reintegration, Transit Center Management as well as Civil works
and Constructions including Health Centers, Schools, Offices and Staff
Residences, Roads and Water Boreholes in the countries we operate in
AIRD is currently seeking to recruit a Director of Operations.
The position of Director of Operations reports to the Chief Executive Officer
CEO or the officer in charge during his/her absence

The Director of Operations will be responsible for:
• Overseeing and monitoring organizational performance by enhancing
operational systems and organizational procedures, flow of information inside
and outside the organization.
• Lead and manage the AIRD’s programs and project implementation in countries
of operation in Africa with potential to expand outside of Africa
• Provide strategic and tactical recommendations to the Chief Executive
Officer CEO and Country Program Directors CPDs that are aligned with and
support AIRD’s, 5-year strategic plan
• Maintain knowledge and understanding of the operational context in the
countries and region
• Communicate regularly with the CEO and other relevant Head Office staff on
important issues and events related to country and Head Office operations –
including program implementation; legal, financial and human resource issues;
donor, local government and external relations; and new program opportunities
Adhere to all regulations, instructions and observe guidelines, orientations,
systems, procedures forms & formats of the AIRD Standard Operating Procedures
• Provide information and analysis on regional and country specific issues in
support of program choice, finances, and budgets, and recommend program and
process improvements as needed
• Provide support to the Operations sub-committee of the Board as requested

Strategy & Planning
• Provide strategic and creative leadership to the region focused on
scaling AIRD’s operations to deliver impact through high quality, efficient
and effective programs that maximize outcomes
• Lead program development and support, working with Country Directors and the
Head Office focused teams to ensure that projects and programs are of high
quality and effectiveness.

Management and Coordination
• Build and maintain a high-functioning, diverse, inclusive, and
collaborative Program team.
• Develop and facilitate cross-country learning and knowledge management to
enable sharing across the organization, incorporating learnings into project
design and operations management
• Promote teamwork, common purpose, and continuous professional growth
• Oversee Country Directors for management and oversight of the
programs/projects and operations, driving accountability for the achievement
of Country Office goals
• Performance management of direct reports including coaching, mentoring and
managing delivery of critical milestones on an ongoing basis
• Manage relationships with all departments to optimize impact on program
quality within and across country programs and sure that consultative decision
processes are used
• Ensure programs are continually adapted to the evolving contexts across the
region
• In cooperation with each Country Director, maintain the legal standing in
each country where there are programs. Ensure compliance with local laws and
regulations governing the organization’s operations.

Operational Duties
• Develop an operational plan which incorporates goals and objectives that
work towards the strategic direction of the organization
• Design and continuously update AIRD operational systems according to the
generally accepted best practice
• Ensure that the operation of the organization meets the expectations of its
stakeholders, Board and Funders
• Review operational contracts, reports and other documents;
• Draft policies for the approval of the CEO and prepare procedures to
implement the organizational policies; review existing policies on an annual
basis and recommend changes to the CEO as appropriate
• Implement new operational systems and upgrades through the entire
organization
Oversee and control the overall quality of AIRD operations
• Provide support to the Operations sub-committee of the Board as requested
• Oversee the efficient and effective day-to-day operation of the organization
liaising with CEO to make decisions for operational activities and set
strategic goals
• Planning and monitoring the day-to-day running of business to ensure smooth
progress
• Assist the CEO in Management and planning activities; Represent the
organization at community activities to enhance the organization’s community
profile
• In collaboration with FAD, conduct training and capacity building activities
for Head Office and project staff;
• Report to management about the overall performance of the organization as
well as individual projects
• Support all projects in operational matters and internal control including
onsite visits
• Planning and monitoring the day-to-day running of business to ensure smooth
progress
• Sign cheques within the authorized mandate and after verification of payment
requirements;

Program Implementation and Monitoring
• Oversee the implementation of AIRD’s program strategy; refine, monitor
and evaluate program results.
• Monitor and support the implementation of quality programming, delivery
against plans, and management of risk to ensure accountability against stated
objectives.
• Ensure that the programs and services offered by the organization contribute
to the organization’s mission and reflect the priorities of the Board
• Provide effective program operations management, managing human and
financial resources to effectively reach program and project objectives Drive
seamless coordination between programming and operations and across programs
and outcomes, with the objective of improving the quality and impact of
programs
• Ensure that organizational deliverable benchmarks are monitored in a timely
manner and that project expenses are within budget.
• Oversee development and monitoring of work plans, organizational metrics and
milestones including monthly burn rates for each project.

Development and External Representation
• Work closely with Finance and the Communications and Development to
communicate program and project status, outcomes, successes, challenges,
timelines, finances and direction to inform organizational development.
• Initiate and foster relationships with key national government, partners,
donors and stakeholders for program related issues; Make informed
recommendations for go/no-go decisions by providing country and regional
perspective on considerations including; pursuit of funding opportunities,
project alignment with Program Operations strategies, capacity to successfully
support the projects and partner viability.

Financial and Resource Management and Oversight
• In collaboration with internal audit, monitor compliance with
organization-wide operating policies; ensure each Country Office and Project
has adequate internal financial and program controls, and recommend additional
controls as necessary.
• Ensure consistent communication between program and finance management.

Human Resource Management and Organizational Development
• Determine staffing requirements for organizational management and program
delivery as requested by the field
• Work with the Human Resource department in the recruitment of highly
qualified expatriate staff
• Supervise and mentor direct-report staff, including communicating clear
expectations, setting performance objectives, providing regular and timely
performance feedback, and leading documented annual performance reviews.
• Ensure effective capacity building, professional development and performance
improvement strategies are implemented to maximize staff potential using job
descriptions, staffing models and performance management tools
• Ensure effective capacity building, professional development and performance
improvement strategies are implemented to maximize staff potential using job
descriptions, staffing models and performance management tools
• In line with the SOPs, discipline staff when necessary using appropriate
techniques; release staff when necessary using appropriate and legally
defensible procedures

Security and Risk Management
• Identify and evaluate the risks to the organization’s people , staff,
management, volunteers, property, finances, goodwill, and image and implement
measures to control risks
• Oversee the management and implementation of up-to-date safety and security
protocols and policies in Country Offices and project locations including,
timely communication with Head Office when events occur

Personal characteristics
The Director of Operations should demonstrate competence all of the
following:
• Behave Ethically: Understand ethical behaviour and practices, and ensure
that own behaviour and the behaviour of others is consistent with these
standards and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships
with others, both internally and externally, to achieve the goals of the
organization
• Communicate Effectively: Speak, listen and write in a clear, thorough and
timely manner using appropriate and effective communication tools and
techniques
• Creativity/Innovation: Develop new and unique ways to improve operations of
the organization and to create new opportunities
• Focus on Donor Needs: Anticipate, understand, and respond to the needs of
internal and external donors to meet or exceed their expectations within the
organizational parameters
• Foster Teamwork: Work cooperatively and effectively with others to set
goals, resolve problems, and make decisions that enhance organizational
effectiveness
• Lead: Positively influence others to achieve results that are in the best
interest of the organization
• Make Decisions: Assess situations to determine the importance, urgency and
risks, and make clear decisions which are timely and in the best interests of
the organization as authorized
• Organize: Set priorities, develop a work schedule, monitor progress towards
goals, and track details, data, information and activities
• Solve Problems: Assess problem situations to identify causes, gather and
process relevant information, generate possible solutions, and make
recommendations and/or resolve the problem
• Strong analytical and information gathering skills
• Ensuring value for money i.e. program/project monitoring
• Ability to work under hardship environment and with minimum supervision
• Willingness to travel as necessary, work the required schedule, work at
different locations as required

Minimum Qualifications
• At least 4-7 years practical experience in humanitarian response
• Minimum bachelor’s degree and/or post graduate degree in Economics
• Familiarity with the humanitarian reform process
• Proven skills in networking and relationship building
• Seven years of relevant experience managing people and complex projects in
developing counties; Experience working in Africa preferable.
• Strong leadership and team building skills with the ability to set and
communicate vision and strategy.
• Ability to work collaboratively with a range of people at all levels,
including those from host country governmental and non-governmental
organizations, and other counterparts, clients, donors in particular UNHCR
experience and staff.
• Ability to lead and work as a member of teams, including consensus building,
communications, and leadership skills.
• Ability to demonstrate cross-cultural sensitivity, tact, and poise.
• Excellent communication skills oral and written in English and French
• Proficiency to use MS Office suite of applications and other IT systems
• Ability to write clearly articulate proposals, reports, and correspondence
• Strong analytical, communication and problem solving skills is necessary
along with capacity to identify and articulate potential problems and provide
possible solutions in concise and clear manner
• Experience working with international development partners, international
Non Governmental Organizations INGOs and donors in particular UNHCR
experience is an asset.

To be successful at the organization, you will also:
• Have passion for our mission and a strong desire to impact a dynamic
nonprofit organization
• Be a proactive and innovative thinker who achieves results and creates
positive change
• Have a very high level of personal and professional integrity and
trustworthiness
Embrace diversity and a commitment to collaboration

Apply Online Now




Email:: [email protected]

Interested Persons may send expression of interest to:
**[email protected]** by 20 March 2022. Female are particularly
encouraged to apply.

Director of Operations Jobs in African Initiatives for Relief and development (AIRD) Uganda vacancies in Uganda at African Initiatives for Relief and develo

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