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Administrator

SOS Children’s Villages

This is a Full-time position in Uganda posted January 14, 2022.

SOS Children’s Villages Carreer opportunities in Uganda Administrator Jobs opportunities in Uganda at SOS Children’s Villages

# Job Description

SOS Children’s Villages is an independent, locally registered, child-focused,
social development non- governmental organization with a strong reputation for
providing quality care and protection, education and health needs for
vulnerable children. Since its inception in 1991, SOS CV Uganda has reached
over 60,000 children, youths and adults directly and indirectly to become
empowered and self-reliant to contribute significantly to the needs of their
families and communities. Works in partnership with a number of donors,
institutional and corporate agencies including; Norwegian Agency for
Development Cooperation NORAD, Austrian Development Agency ADA, Grieg
Foundation, ERIKS Development Partner, USAID/Bantwana World Education,
European Union, AVIS Foundation, Brand Charity, USAID/Uganda Private Health
Support Program UPHSP, Terre des Hommes TDH, Stanbic Bank Uganda, DHL – Go
Teach, Madhvani Group of Companies. SOS Children’s Villages Uganda is seeking
qualified candidates to fill the following position;

ADMINISTRATOR
Job Summary:
The Administrator reports directly to the Head Human Resources &
Administration. She/he is the first contact and face of the organisation’s
customers, visitors and vendors among others. Responsible for the efficient
and satisfactory provision of logistics and administrative services at
National Office and is subject to be relocated to any of the SOS Village
Locations. Administer support on general services including transport,
procurement of goods and services, maintenance of properties, security
services.
Supervisees: Drivers and Cleaners/Office Assistants

TASKS AND RESPONSIBILITIES
Managing the front desk operations
• Answering general phone inquiries.
• Directing phone to appropriate staff members at National office.
• Replying to general information request with accurate information.
• Sorting incoming mail and courier distribution for deliveries.

Providing general office administrative support
• Procuring office requirements, utilities and refreshments for guests.
• Handling National office petty cash and submits accountability to the
national office finance department.
• Making travel, meeting and other logistical arrangements for staff and SOS
Students.
• Procuring investment items for all projects with the help of procurement
committee.
• Providing key support organizing special functions like office occasions,
workshops.
• Ordering, receiving and ensuring sufficient stock of stationary items,
cleaning items and other office needs.

Coordinating Secretarial services
• Coordinate meetings and organize all required for meetings.
• Helps in preparing meeting agendas and takes minutes of national office
meetings and other meetings as shall be required.
• Organize conference and meeting rooms as per requested
• Performing and coordinating secretarial duties such as preparing important
communications, documents and reports presented by the National Director, Head
of Finance, Head of Human Resource and Administration and other senior staff.
• Preparing for meetings and appointments and issues notices and reminders as
required.

Transport and Fleet Management
• Develop weekly/monthly field travel schedules, coordinating between
program staff and drivers to allocate use of vehicles.
• Manage the pool of cars including their service, repair and maintenance.
• Ensure vehicles have valid insurances, drivers have valid permits
• Keep track of fuel card utilization for each vehicle and make monthly
reconciliation of bills and vehicle records.
• Appraisal of the drivers

Stores Management
• Check all items brought in the store and receive them.
• Regularly update all stock cards and perpetual inventory
• Maintain adequate security in the stores.
• Ensure cleanliness and neatness of the store

Procurement
• Procurement of office supplies
• General services Cleaning, fumigation
• Support the procurement department on any other transactions that may be
required from time to time.
• Consolidating fuel and mileage reports.

MINIMUM REQUIREMENTS: Qualifications, Skill and Experience
• A Degree in Secretarial studies, Business Administration, Social Sciences
or its equivalent.
• 3 years of relevant work experience in a busy environment.
• Knowledge of office management/administrative support practices and
procurement procedures.
• Skilled in preparing and maintaining accurate records, reports and filing.
• Strong oral and written communication skills.
• Excellent public relations/ interpersonal skills. Ability to effectively
interact with all levels of management, employees and the external clients.
• Excellent Computer skills.

Method of Application

If you believe you are the right candidate for this position, only electronic
application are accepted.
Please send your application letter, detailed curriculum vitae CV, and
photocopies of academic certificates, and names and contact details of three
traceable referees to the address below to reach not later than Tuesday, 25th
January 2022:
The Head Human Resources and Administration
SOS Children’s Villages Uganda,
Plot 53 Ntinda II Road
Kampala, Uganda
Electronic Applications must be sent as one Single PDF Document not exceeding
eight pages to: [email protected]
Applications that are late, do not have CV or certificates or exceeds eight
pages or electronically
submitted as images will be disqualified. Only shortlisted candidates will be
contacted.

Apply Online Now




Email:: [email protected]

If you believe you are the right candidate for this position, only electronic
application are accepted.
Please send your application letter, detailed curriculum vitae CV, and
photocopies of academic certificates, and names and contact details of three
traceable referees to the address below to reach not later than Tuesday, 25th
January 2022:
**The Head Human Resources and Administration**
**SOS Children’s Villages Uganda,**
**Plot 53 Ntinda II Road**
**Kampala, Uganda**
Electronic Applications must be sent as one Single PDF Document not exceeding
eight pages to: **[email protected]**
Applications that are late, do not have CV or certificates or exceeds eight
pages or electronically
submitted as images will be disqualified. Only shortlisted candidates will be
contacted.

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SOS Children’s Villages Carreer opportunities in Uganda Administrator Jobs opportunities in Uganda at SOS Children’s Villages

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