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Administrative Coordinator

Management Sciences for Health

This is a Full-time position in Uganda posted January 14, 2022.

Administrative Coordinator Jobs in Management Sciences for Health Uganda vacancies in Uganda at Management Sciences for Health

# Job Description

The Administrative Coordinator provides Front Desk and general administrative
support and works closely with the Operations Officer to ensure a smooth flow
of Office Operations. S/he ensures timely information flow from external and
internal clients to respective recipients both over the telephone system and
physically appearing to clients mindful of the image of MSH and management of
the consumable goods and stationery store. S/he will support assigned HR


1\. Administrative Support 70%

Managing the front desk, attending to MSH internal and external clients,
providing required information, channeling clients to the required services/
relevant teams. Attends to incoming and outgoing telephone calls and directing
them to the respective destinations. Receive, verifying and route invoices to
accounts for payment from vendors. Replenishing and ensuring that staff have
operational supplies/stationery required for their daily office work ensuring
sufficient printing paper at copier/printer points, notebooks, and tooled desk
organizers as required by staff Support meeting schedules, ensure timely
setup, working with the IT staff for required equipment and with cafeteria for
required refreshments tea, meals, supplies etc Replenishing and ensuring
that staff have materials/stationery required for their daily activities
notebooks, and tooled desk organizers. Ensuring that the centralized
printers and photocopiers always have paper supplies /consumables and
reporting malfunctioning cases to IT/ supervisor Receiving and recording all
incoming correspondences and channeling them to the respective offices or
individuals Overall responsible for office opening/closing and ensuring that
the office building is secured at the end of day, or s/he informs/assigns
another staff with required credentials where s/he is not available. Ensure
garbage is collected from office premises whenever due and that the premises
are maintained clean and organized, working through the cleaner’s supervisor.

2\. Store management Consumable goods and Stationery 20%.

Receiving and verification of all items delivered by the service providers,
storing of items in an order of First In – First Out to avoid expiries.
Issuing of items as requested by the users through the requisition book and
keep well update stock records stock cards. Forecasting and replenishing of
consumable goods and stationery to avoid stock outs. Participating in store
management duties as assigned including receiving items, issuing, stocking
taking/verification and others. Maintaining a well organized and clean
consumable goods store.

3\. Assist in preparation of invitations to workshops/trainings participants
in accordance with the MSH procedures, with particular attention to ensure
adherence to policies on allowances 10%

Conduct the Anti-Terrorism Clearance Verification Process for events’
participants, venues, and related service providers, Support the
Administrative Officer with the availability of materials, including
stationery, printed materials, branded materials, name tags, all arranged and
packaged in an appropriate manner, for training activities.

Minimum Degree in Office Management, Business Administration, or related
discipline At least 2 years’ experience working in a busy environment with
front desk, stores management, workshops/training procurement support.
Computer literacy and proficiency with word processing applications especially
Microsoft Excel and Word Excellent communication skills. Good command of
English language and ability to work in multi-cultural settings. Excellent
interpersonal skills – able to build good working relationships. Ability to
share knowledge and experience Demonstrates a willingness to learn and widen
his/her skills A pleasant personality with initiative, good interpersonal /
communication skills Willing to perform any other duties as may be assigned
from time to time.

MSH is an equal opportunity employer and will not discriminate against any
employee or applicant for employment on the basis of race, color, sex, sexual
orientation, gender or gender identity, religion, creed, citizenship, national
origin, age, veteran status, or disability unrelated to job requirements. MSH
will take affirmative action to ensure that qualified applicants are employed
and that employees are treated without regard to their race, age, color,
religion, sex, sexual orientation, gender identity, national origin, veteran
and disability status. In compliance with U.S. Department of Labor Executive
Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the
Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an
affirmative action program and plan.

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**Closing Date** : 25th Jan. 2022

Administrative Coordinator Jobs in Management Sciences for Health Uganda vacancies in Uganda at Management Sciences for Health

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