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Administrative Assistant Ngo Jobs – Church World Service (Cws)

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This is a Full-time position in Kampala posted September 13, 2021.

Administrative Assistant Ngo Jobs – Church World Service (Cws) Jobs in Kampala Uganda,Uganda Jobs Jobs in Kampala Uganda. Administrative Assistant Ngo Jobs – Church World Service (Cws) Jobs in Kampala at Uganda Jobs.

Job Title:    Administrative Assistant
Organisation: Church World Service CWS

Duty Station:  Kampala, Uganda
Reports to: Administration Supervisor
 
About US:
Church World Service was founded in 1946 and is a cooperative ministry of 37 Christian denominations and communions, providing sustainable self-help, development, disaster relief, and refugee assistance around the world.
Job Summary:  The Administrative Assistant is responsible for running and coordinating the day-to-day administrative duties of CWS RSC Africa’s office. This includes providing administrative support to senior managers and other units within the Administration Division and assisting in daily office needs.
Key Duties and Responsibilities: 
Co-ordinates office activities and operations to secure efficiency and compliance to CWS RSC Africa policies and procedures.
Assists in administrative duties and HR duties as required by the HR management including supporting recruitment drives.
Receives and distributes monthly telecommunication Invoices to the staff who have exceeded their limits
Completes quality checks for logistics and communications suppliers on behalf of the Procurement Unit for payment processing by the Accounts department.
Completes Travel Expense Reports for Senior Management Team on completion of an official trip
Assists in preparing for high-level meetings e.g. PRM Partner’s meetings. This includes organizing visitor’s snacks/lunches as requested, and preparing materials and/or reports needed if any.
Liaises with the Property Unit to ensure drivers are on stand-by to pick or drop visitors, staff, and/or equipment/supplies to various destinations as required.
Assists the Administration Supervisor in managing the Resource Centre ensuring that resources borrowed are returned on time.
Schedules meetings including virtual meetings and meeting rooms as required on the Outlook Calendars.
Works with the Receptionist to order and take stock of office supplies ensuring that there is always enough supply for refugee applicants and the smooth operation of the front office.
Continuously works on finding ways to improve administrative processes.
Maintains Office Management procedures including contact information, directions, and frequently requested organization information.
Performs other duties as assigned which are designed and developed to improve the operations of the CWS RSC Africa Office

Qualifications, Skills and Experience:
The ideal candidate must hold a Bachelor’s degree in Business Administration or related field; or four 4 years of paid work experience in lieu of a Bachelor’s Degree is required.
Five 5 years of related work experience with increasing responsibilities is required.
Previous experience working with an International NGO is an added advantage
Demonstrated strong computer skills, especially MS-Word, Excel, and Outlook
Knowledge of office management systems and procedures
Demonstrated written and verbal English skills
Committed to and conform with the organization’s mission
Communicate effectively both verbally and in writing.
Maintain the confidentiality and integrity of organization information.
Exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems.
Effectively manage CWS RSC Africa’s resources.
Follow instructions from the Supervisor with a positive and receptive attitude.
Deal effectively and courteously with a large number of associates, outside agencies, refugees, and members of the general public.
Conduct oneself professionally and courteously to represent the best interests of RSC Africa and CWS/IRP.
Maintain a high-performance standard with attention to detail.
Carry out all of the duties of the position efficiently and effectively with minimal supervision.
Work independently and contribute to the overall operations of CWS Africa.
Take initiative in the development and completion of projects.
Lead others and address issues as they arise.
Maintain strict confidentiality with CWS Africa administrative and operational information.
Manage a large and diverse workload under pressure with competing priorities.
Analyze and solve complex problems and make sound decisions.
Work well as a team in a multi-cultural environment while maintaining a high level of motivation.
Manage large and diverse workload under pressure with competing priorities.
Actively participate in the implementation of the U.S. Refugee Admissions Program USRAP.
How to Apply:
All candidates should apply online at the link below.
 
Click Here Select Administrative Assistant – Kampala, Uganda National
Deadline: 24th September 2021

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