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Administrative Assistant

Makerere University Joint AIDS Program (MJAP)

This is a Full-time position in Uganda posted March 14, 2022.

Administrative Assistant Jobs in Makerere University Joint AIDS Program (MJAP) Uganda vacancies in Uganda at Makerere University Joint AIDS Program (MJAP)

# Job Description

Provide support for general office operations and effective implementation of
VMMC activities, in accordance with MJAP’s administrative policies.

Roles and Responsibilities
• Assisting the VMMC Team Lead in developing, reviewing, implementing and
monitoring the administrative component of the VMMC work plans and budget.
Working closely with the VMMC Team Lead to make requisitions for conducting
project activities, based on the approved work plan and budget
• Liaise with the accounts office to process payments for the timely
implementation of activities and submit timely accountabilities.
• Monitor the VMMC budget utilization viz-a-viz the approved work plans
• Assisting the Administrative Officer in maintaining and monitoring the
proper utilization of VMMC program equipment and assets by reporting any
potential security issues; and providing preventive mechanical maintenance.
Preparing and following up requisitions for VMMC operations activity funds and
accountabilities.
• Receiving office petty cash and submitting accountabilities with the
relevant supporting documentation to the Accounts office.
• Receiving visitors, correspondences manual and electronic, distributes and
relays them to the concerned people as soon as they are received.
Taking minutes of the VMMC Program meetings and filing all program documents
in appropriate files.
• Assisting with documentation, photocopying, requisitions, orders, etc. and
day-to-day activities to facilitate effective and smooth operations of the
VMMC program.
Initiates requisitions for monthly payments of program utility bills.
• Assisting the Administrative Officer in organizing logistics for trainings
and workshops by making calls for bookings of hotels/venues for
meetings/workshops
• Conducting quarterly verification and physical counting of all MJAP assets
and submit a report to Administrative Officer.
• Prepare and submit accurate, and timely monthly administration reports to
the supervisor
• Liaising with the Makerere University Hospital administration to ensure a
clean environment for staff and patients at the Hospital, the offices at
Lincoln Flats; and custodian of office keys at Lincoln

Qualifications and job requirements:
• Bachelor’s Degree in Finance, Accounting, Business Administration and/or
related field from a recognized institution.
• Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word,
PowerPoint, SUN Accounting and Access.
• At least three 3 years’ relevant working experience in office management
and administration in a reputable NGO.
• Good knowledge of logistical operations is desirable
Computer skills including MS Office or equivalent and use of internet or email

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Email:: [email protected]

Email address for applications; **[email protected]**

Administrative Assistant Jobs in Makerere University Joint AIDS Program (MJAP) Uganda vacancies in Uganda at Makerere University Joint AIDS Program (MJAP)

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