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Administration Assistant

World Vision International

This is a Full-time position in Kampala posted March 6, 2022.

World Vision International Jobs in Kampala Administration Assistant Carreer opportunities in Kampala vacancies in World Vision International at Kampala

# Job Description

With over 70 years of experience, our focus is on helping the most vulnerable
children overcome poverty and experience fullness of life. We help children of
all backgrounds, even in the most dangerous places, inspired by our Christian

Come join our 34,000+ staff working in nearly 100 countries and share the joy
of transforming vulnerable children’s life stories!

Key Responsibilities:

Back ground

World Vision Uganda WVU is a Christian relief, development and advocacy non-
government organisation dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in 43
districts and have 48 Area Programmes implementing projects in health &
nutrition, water, sanitation & hygiene WASH, livelihoods & resilience,
education and child protection. World Vision WV is committed to the
protection of children and adult beneficiaries from exploitation and abuse and
will not employ people whose background is not suitable for working with these
beneficiaries. All employment is conditioned upon the successful completion of
all applicable background checks, including criminal record checks where

Due to expansion in scope of our programmes, we are now seeking for a
qualified and passionate individual willing to share in our vision and join
the team in the following role.

Position: Administrative Assistant

Report to: Senior Administration Officer

Location: Kampala – National Office

Advert Start Date: 3/03/2022

Advert End Date: 10/03/2022

Purpose of the position:

The Administration Assistant will work within the support services division
and will be committed to provide reliable support to program activities in
order to ensure efficient operation of the office. He/ She is the focal point
for daily administrative office tasks and the link between Administration and
the organization.

The staff must be familiar with administrative practices and procedures,
should possess an ability to effectively communicate, and ensure that all are
performed in a high quality and time sensitive manner.

Key Outputs/Responsibilities.

Facilities Management

–>Ensure operation of equipment by completing preventive maintenance requirements; request for timely repairs of office equipment.
–>Maintain professional and technical knowledge of facilities management processes; payment of office and residence utilities, reviewing repair and maintenance processes and guide staff on use of office equipment.
–>Establish business relationships with key service providers and participate in training of teams about administrative processes
–>Maintain tracking of office maintenance works and ensure quality workmanship is done.
–>Responsible for office and residence spare keys.
–>Handle all follow-ups to facilities management services.

Staff accommodation and workshop logistics

–>Maintain up-to date tracker and records of hotel accommodation and workshop prices.
–>Coordinate bookings and logistics for departments and ensure organizational protocols are observed in these processes.
–>Responsible for supporting travel requests and arrangements for WV staff.
–>Responsible for invoice processing and payment tracking for the department.
–>Responsible for department’s requests and processes in procurement system Provision.

Records management

–>Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies
–>Placing and expediting orders for supplies as per departmental needs, verifying receipt of supplies
–>Establish framework agreements with key vendors for reference, ensuring alignment with WVU procurement requirements

Administrative support to Division

–>Responsible for smooth workflow processes in the department and division, providing key support where needed to team members.
–>Monitor vendor contracts, in coordination with supply chain team to ensure compliance with WV regulations.
–>Support in uploading of vendor details, ensuring accurate records are stored in procurement system Provision.
–>Implement and monitor administrative processes as directed by supervisor.
–>Assume receptionist duties whenever required

Qualifications: Education/Knowledge/Technical Skills and Experience.

–>Education: Bachelor’s degree in business administration, social work, and any other relevant studies
–>At least 2 years of experience working as an administrative assistant in a corporate environment or an INGO
–>Ability to work in a team to achieve excellence in execution, committed, accountable and passionate about the work we do.
–>Must have strong analytical, problem solving and organizational skills with an attention to details.
–>Excellent interpersonal and communications skills. Should be fluent in oral and written English
–>Knowledge of office management systems and procedures
–>Excellent time management skills and ability to multi-task and prioritize work
–>Requires the ability to work under pressure and on multiple tasks.
–>Excellent written and verbal communication skills
–>Ability to work in a team but also work independently.
–>Experience in the use of computers and office software packages MS word, excel and Access

Apply Online Now

URL:: Link to Apply

[ **Submit your CV and Application on Company Website : Click Here**

**Closing Date** : 19th March. 2022

World Vision International Jobs in Kampala Administration Assistant Carreer opportunities in Kampala vacancies in World Vision International at Kampala

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