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Project Specialist Us

Management Sciences For Health (MSH)

This is a Full-time position in Kampala posted January 12, 2021.

Project Specialist Us Jobs in Kampala Uganda,Management Sciences For Health (MSH) Jobs in Kampala Uganda. Project Specialist Us Jobs in Kampala at Management Sciences For Health (MSH).

Job Title Project Specialist ]
Organisation Management Sciences for Health MSH
Duty Station Kampala, Uganda
About US
Management Sciences for Health MSH is a global health nonprofit that makes
foundational changes to health systems to protect people from diseases and
improve their health. MSH collaborates with local partners, from the Ministry
to the community, to strengthen and complement existing health systems. Since
1971, MSH has worked in more than 150 countries to help ensure sustainable,
resilient, and equitable access to quality health care around the globe.
Job Summary: The Project Specialist provides administrative and
logistical support to the COP’s office to facilitate the COP’s ability to
effectively lead the project. S/he is also responsible for organization,
coordination and follow up of the project management team meetings and
supporting home office staff and external consultant travel arrangement.
Additionally, s/he is knowledgeable about the Technical Program Result Areas
and work plan implementation to ensure that she provides appropriate support.
Key Duties and Responsibilities
Administrative Support 60%
Develop and maintain project pending lists and meeting agendas, and
management of the COP’s and the project activity event calendar.
Schedule and document project management team meetings and COP touch base
meetings with direct reports, donor, MOH and other stakeholders; contacting
meeting participants, apprising them of meeting times and locations and
securing the meeting rooms, refreshments, and any other support relevant for
the meetings
Follow up actions arising from project management team meetings and
updating the status of completed tasks in the relevant project logs
Assist the COP to coordinate with the relevant stakeholders ensuring an
accurate and secure audit trail of documents and key decisions
Support the COP in preparation of reports, training materials,
presentations, and documentation, as necessary. Support and maintain an
archive of all key activity documents such as final donor reports,
correspondence emails with stakeholders/donors, presentations made, project
review documents etc.
Procures and manages the COP office supplies including stationery,
refreshments, meeting venues
Project Implementation Support 20%
Assist the program management team to define and articulate administrative
assistance needs for successful implementation of the activity and support the
identification of technical resources
Support the program management teams to draft key administrative documents
such as letters of engagement, pre-approval memos and other regulatory
Travel Arrangements 15%
Coordinate the COP travel arrangements related to SSCS project activities
and ensure that all travel arrangements are following USAID and donor
regulations and MSH procedures. ie, trip reports, and other travel related
Coordinate both activity and home office staff including external
consultant travels in country and abroad and logistics and ensure compliance
with MSH guidelines and policies. Initiate and maintain communications with
home office staff providing short-term technical assistance and external
consultants before, during and after the assignment.

Qualifications, Skills and Experience
The applicant must hold a Bachelor’s degree in Communications, Business
Administration or equivalent qualification
Four to six years of related work experience.
Strong administrative and organizational skills.
Demonstrated ability to work as an effective team member in a complex and
fast-paced environment.
Demonstrated ability in computer skills for word processing, databases,
spreadsheets, and presentations Microsoft Office applications preferred; and
a willingness to learn new software packages.
Ability to work with limited supervision.
Demonstrated competence to assess priorities and manage a variety of
activities in a time-sensitive environment and meet deadlines with attention
to detail and quality.
Excellent written and verbal language skills in English
Administrative skills, excellent written and verbal communication•
How to Apply
All candidates should apply online at the link below.
Click Here ]

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