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Procurement And Administrative Officer

Fred Hutchinson Cancer Research Center

This is a Full-time position in Kampala posted November 20, 2020.

Procurement And Administrative Officer Jobs in Kampala Uganda,Fred Hutchinson Cancer Research Center Jobs in Kampala Uganda. Procurement And Administrative Officer Jobs in Kampala at Fred Hutchinson Cancer Research Center.

Job Title Procurement and Administrative Officer
Organization Fred Hutchinson Cancer Research Center
Duty Station Kampala, Uganda
Reports to HCRI-Uganda Director Administration & Operations
About US
At Fred Hutchinson Cancer Research Center, home to three Nobel laureates,
interdisciplinary teams of world-renowned scientists seek new and innovative
ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-
threatening diseases. Fred Hutch’s pioneering work in bone marrow
transplantation led to the development of immunotherapy, which harnesses the
power of the immune system to treat cancer. An independent, nonprofit research
institute based in Seattle, Fred Hutch houses the nation’s first cancer
prevention research program, as well as the clinical coordinating center of
the Women’s Health Initiative and the international headquarters of the HIV
Vaccine Trials Network.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that
result from diversity and inclusion are critical to our mission of eliminating
cancer and related diseases. We seek employees who bring different and
innovative ways of seeing the world and solving problems. Fred Hutch is in
pursuit of becoming an antiracist organization. We are committed to ensuring
that all candidates hired share our commitment to diversity, antiracism, and
Global Oncology, a cross-divisional program within the Director’s Office of
Fred Hutchinson Cancer Research Center, has a mission to generate cancer
research that has global impact, and support the development research capacity
and clinical care to reduce the cancer burden in low- and middle-income
countries. A cornerstone of the program is a decade-long alliance with the
Uganda Cancer Institute UCI that advances research, capacity building, and
cancer care. Fred Hutch operates in Uganda as the Hutchinson Centre Research
Institute of Uganda, or HCRI-Ug.
Job Summary The HCRI-Uganda Procurement and Administrative Coordinator
will directly report to the HCRI-Uganda Director Administration & Operations
and will provide procurement, administration and logistics support to all
HCRI-Uganda programs.
Key Duties and Responsibilities:
Procurement and contracting:
Thoroughly familiarize the detailed systems and procedures for the
management of the procurement of goods and services for the program
Compute and compile all procurement requirements from line departments and
collect all required approvals prior to purchase
Manage RFQ and bid analysis process for Vendors in accordance with HCRI-Ug
policies and procedures
Handle supplier correspondence about procurement procedures and updates
Initiate procurement requisitions through FMS, and manage Purchase Orders
for all program procurements
Work closely with the suppliers and other stakeholders to ensure timely
delivery of goods and services as per contract agreements
Manage RFP and bid analysis process for agreements
Participate in technical and price evaluation reviews, participate in
contract negotiation, prepares evaluation summary reports, reviews and
recommends approval of contracts
Attend to inquiries and notify bidders of the outcome of the bidding
Prepare vendor agreements, follow up agreement review for tax compliance
and shepherd them through the process for administrative review and approval
Establish, maintain and update procurement filing system, records and
supplier database
Provide periodic procurement reports on assigned duties
Maintain an updated approved pre-qualification list of Vendors
Maintain an updated agreements/contracts database and notify stakeholders
three months before expiry
Custodian of all HCRI-Ug procurement policies and documents, to ensure
conformance to acceptable standards and best practice at all time
Source for all the required procurement documentation i.e. quotations,
proposals, and facilitates vendor interviews/presentations/evaluations from
time to time, in line with HCRI-Ug procurement policies and best practices
Carryout periodic price surveys for goods, services and works, to
facilitate valid negotiations with the vendors on different procurements
Manage the clearing and forwarding processes, for the HCRI-Ug international
Manage the HCRI-Ug procurement tracker, keep it updated regularly and share
it with all staff every Friday
Provide training to staff in the areas of local contracting and procurement
requirements in accordance with HCRI-Ug policies and procedures
General Administration:
Perform general office work as assigned by the Director Administration &
Responsible for the safe keeping of office documents including organizing,
filing and retrieving them
Provide administrative support for HCRI-Ug or Collaboration-related
meetings including taking meeting minutes and recording action items as
Provide administrative assistance to senior HCRI-Ug staff, as requested
Perform related functions as assigned
Fiscal Roles:
Reconcile Vendor invoices for accuracy and legitimacy and rectify errors
with Vendors before forwarding to finance to mitigate payment delays
Ensure timely payments to suppliers by liaising with relevant departments
Maintain assigned HCRI-Ug’s credit card to include use and online
reconciliation in coordination with the account approvers. Ensures the use of
the credit card adheres to all applicable Fred Hutch and HCRI-Ug policies and
Asset disposal:
Lead person for HCRI-Ug asset disposal process in line with HCRI-Ug
policies and best practice
Chair asset disposal meetings with key stakeholders to discuss approved
asset disposal modalities
Manage asset disposal exercise
Maintain asset disposal records

Qualifications, Skills and Experience
The ideal candidate must hold a bachelor’s degree in a relevant area with a
bias in procurement & logistics
CIPS Professional procurement qualifications
At least five years working experience in a similar position in a busy
Good interpersonal skills
Strong work-ethic and solid integrity
Concern for quality and standards
Excellent communication and time management skills
Strong computer and word processing skills and proficiency with a variety
of software packages including Skype, Microsoft Outlook, Word, Excel, Zoom and
How to Apply:
All candidates should apply online at the link below.
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